Organizing your documents in libraries

Use the Libraries app to upload, manage, organize, and collaborate on community files.

Libraries provide the following content management capabilities:
  • Check in and check out. Check out files and edit them using private drafts. Checked out files are locked to prevent other users from making updates.
  • Version control. See who has updated content at a glance and roll back to previous file versions.
  • File organization. Copy, move, and delete files, and use Trash view functionality to manage deleted content.
  • Draft review. Members can collaborate on shared files and send them through an established review cycle to obtain the approval of selected members of the community.
  • Sharing. Community owners can set file-level access to the library, giving them tighter control over who can edit content.
  • Social content management. For example, they can use tags to categorize content and improve file retrieval, and like files to recommend them to fellow members.
  • Document types and properties. Community owners can set the default document type for a library, allowing them to specify a defined set of information and properties for library files.
  • @Mention other users in comments on documents in libraries.