Replication quick reference

This quick reference card is a list of instructions for common tasks and shortcuts for Notes® replication, which you can print and keep at your desk for easy reference.

Table 1. Basics
Task Action

Open Replication

Click the Open button, and then select Replication and Sync.

Create a replica

From an open application click File > Application > Make Available Offline
Table 2. Using the Replication and Sync page
Task Action

Change how the Replication and Sync page displays

Use the Replication and Sync drop-down menu.

Tip: You can click the icons at the upper right of the page or the slide-out panel to toggle between the display of the page and panel.

Replicate/sync one or more applications immediately

You control what replicates immediately by checkmarks in the Enabled and High Priority columns, or, for a single application, by clicking its name to highlight it. Then use the Start Now button or drop-down menu.

Note: Your Calendar and To Do list are part of Mail, so replicating Mail also updates them.
Tip: To make sure that a group of applications always replicates together, use the Replication and Sync drop-down menu to put them in a folder. Replicate them by clicking the folder to highlight it and then clicking Start Now.

Set a schedule for all replicas/offline copies at this location (for example, the Online location)

Click Schedule to work with the Schedule dialog box.

Note: The upper right of the Replication and Sync page shows your current location.

Customize a specific replica (for example, whether your local mail sends or receives changes)

Click the name of the application to highlight it, and then click Application-Specific Options.

Set defaults for all replicas--at all locations (for example, whether to create full-text indexes for searching)

Click File > Preferences > Replication and Sync > Default to work with the Replication Preferences dialog box.

Control how much of application documents to replicate initially

If you use the Managed Mail Replica (MMR) feature over low-bandwidth connections, click File > Replication > Options for this Application. For How much will be replicated, select Summary Only or Partial Documents.

After replication, use Actions > Retrieve Entire Document to retrieve and see the full content.

Table 3. Replicating mail and calendar applications
Note: When planning local mail replicas and scheduled replication, you need to be aware of the asynchronous notification feature of Notes®. For example, if you are using a local mail file replica, and you are connected to a network, a new mail notification from a server can cause an immediate replication of the local mail file. Or, when you have an open connection to a server that contains a replica of your mail file, that server can send the Notes® client a new mail notification outside of the Check for New Mail interval.

If the Notes® client receives an asynchronous notification, and the Mail Addressing field in the Mail settings of the Location document is set to Local then Server, an immediate replication of the mail file will take place

Task Action

Send all pending Notes® mail messages from your local MAILBOX application

Replicate the Send outgoing mail application. Applies only for locations where you have specified local mail in the Location document.

Receive Internet mail

Replicate the Receive Internet mail entry. Applies to locations where you have an Internet POP or IMAP mail account.

Send all pending Internet mail messages from you local SMTP.BOX application

Replicate the Send outgoing Internet mail application. Applies to locations where you have an Internet SMTP account.

Refresh application designs

Replicate the Application templates (.NTFs) entry. Applies to template-based applications such as Mail and Discussion.

Keep Calendar data on others' available times up-to-date

Applies if you use Calendar to schedule meetings; lets you replicate the Local free time info application. To choose people and time frames, as well as how often you want to refresh them, click Local free time info to highlight it and then click Application-Specific Options.

Synchronize contacts (local) with your mail server

Use the Synchronize Contacts entry. Applies if you access your contacts from the HCL iNotes® (web-based) client, if you delegate management of your contacts to someone else, or if you do not want to be set up as a roaming user but want to keep your contacts (stored locally and usually named names.nsf) synchronized with a copy stored on your mail server. If you use both iNotes® and Notes®, this also ensures that both contacts lists are the same.

Note: Before you can synchronize your Contacts, you must set a Contacts preference that enables Contacts Synchronization.

Replicate contents of roaming user folder with your roaming server

Replicate all applications in the Roaming Applications folder (displays if your Domino® administrator assigns you roaming user capabilities to use your personal data in Notes® from any computer in your organization). All data that your administrator configures to be roaming-enabled replicates between your roaming server and the Notes® computer that you log into, and can include your contacts, bookmarks, notebook, feeds subscriptions, and Eclipse plug-in data and settings.