How can I import graphics files?

You can import several types of graphics files -- BMP, CGM, GIF, JPEG, ® PIC, PCX, and TIFF 5.0 -- into a rich-text field in an HCL Notes® document.

About this task

Graphics must be imported into Notes individually. If a file contains more than one graphic, Notes imports only the first graphic.

Note: To find out whether or not the field you want to import to is a rich-text field, click that field, and click Edit > Document Properties (switch to Document if necessary). Then click Fields (second tab) and the field name in the left box. In the right box, any rich-text field is listed as Data Type: Rich Text.

Imported graphics may look different in Notes because their fonts, colors, text sizes, and overall size are converted to Notes equivalents. You may want to experiment with a graphic's appearance in its original application before you import it into Notes.

Before you import scanned images into Notes, save them as BMP, PCX, or TIFF files. If you're not satisfied with the appearance of your scanned images, adjust the dots per inch (DPI®) setting or the image size setting in your scanner software if possible. Start with 75 DPI and 100% size, increasing the DPI and decreasing the size until you're satisfied with the results. In general, higher DPI settings result in larger images in Notes. However, be aware that different monitors can display the scanned image differently.

Perform the following steps:


  1. Edit the document, and then click where you want the imported file to appear.
  2. Click File > Import. (This option is dim if the field you have clicked is not a rich-text field.)
  3. Click the image type you are importing in the Files of type list.
  4. Select the file's drive and directory and then select the file.
  5. Click Import.