How can I export documents in a view into structured text files?

Structured text is ASCII text. Exporting from an HCL Notes® view to structured text creates a file containing the text of the documents, minus any rich-text attributes, as well as all data in document fields.

About this task

If you decide to use character codes, you can refer to the Character Map in Windows® for a list of character codes. Notes will only use character codes, not the actual ASCII characters.

Exporting from a view does not remove documents from the view, but simply copies the data into a new file.

Perform the following steps:


  1. In a view, select the documents you want to export.
  2. Click File > Export.
  3. In the Export dialog box, click Structured Text in the Save as type list.
  4. In the File Name box, either create a new file by typing a name and extension, or replace data in an existing file with the exported data by selecting the file.
  5. Click Export.
  6. If you select a file that already exists in the directory, click Replace to overwrite that file, or Cancel to return to the Export dialog box so you can enter a new filename.
  7. Click All documents or Selected documents.
  8. Select a character set for the exported file -- either Default, International, or Unicode.
  9. Click Form-feed to have Notes put a carriage return and line feed at the end of each field as a separator, or click Character code to have Notes put a character of your choice at the end of each field.
  10. Under Word Wrap Within Documents, specify how many characters you want Notes to fit on each line. The default is 75 characters.
  11. Click OK.