Customizing a replica

You can use the Basics page of the Replication Options dialog box to customize an individual local replica of an HCL Notes® application. You can choose whether to apply settings to the selected replica in the current location only, or in all locations.

About this task

If the Replication Options dialog box is not open, open the local replica you want to customize and click File > Replication > Options for this Application.

Click any of the topics in the following table to learn how to apply individual settings:

Table 1. Tasks you can do in the Replication Options dialog box, Basics tab

Basics Setting

Scope

Comments

To add a replica to the schedule and set its priority

Can apply to either current or all locations

Determines how often replication occurs. Priority replicas replicate more frequently.

To specify whether a replica sends or receives changes

Can apply to either current or all locations

A replica can send or receive changes, or both.

To shorten all documents or limit attachments you receive in a replica

Can apply to either current or all locations

Replication normally replicates full documents, but you can choose to shorten all documents in a way you specify.

To specify the server to use for a replica

Can apply to either current or all locations

When created, replicas are usually directed toward your home server, but you can change the preferred server.

When you specify settings for a replica in the Replication Options dialog box, those settings override the replication preferences for all applications, which include preferences for shortening documents. If you want to shorten documents the same way for all replicas, use the preferences. If you want to shorten documents only for some local replicas, use the Replication Settings.

To add a replica to the schedule and set its priority

About this task

Each location you use has its own replication schedule. You can include a specific replica in the schedule and set it as high priority, which means that it replicates more often using an additional schedule.

Procedure

  1. Open a replica and click File > Replication > Options for this Application.
  2. Under How often replication occurs, select Scheduled replication is enabled.
  3. Optional: Click Change Schedule to modify the schedule all replicas in this location will use.
  4. Optional: To include the replica in the additional schedule, select Replicate using schedule for priority applications. Then click Other, and set the replica as High. Applications are Medium by default. Only server administrators need the Low setting.
  5. Click OK.

To specify whether a replica sends or receives changes

About this task

CAUTION: Replicating in only one direction can have unexpected results, particularly with your mail. Ask your HCL Domino® administrator for assistance with this option.

Procedure

  1. Open a replica and click File > Replication > Options for this Application.
  2. Under How much will be replicated, select one or both of the following:
    • Send documents to server
    • Receive documents from server. By default, you receive full documents, but you can also specify shortened documents. For more information, see To shorten all documents or limit attachments you receive in a replica.
  3. Click OK.

To shorten all documents or limit attachments you receive in a replica

About this task

When you receive documents, you can shorten (truncate) documents, or limit how many attachments you get, in several ways. Most documents contain a single rich-text field that is less than 40 kb, so if you specify truncation to 40 kb, you receive all the rich text in most documents. If you're unsure which documents Notes might truncate, and your application has a by size view, you can examine documents there before specifying these settings.

Notes doesn't shorten or modify individual attachments, but when you specify a size, any attachment larger than that size is removed.

Tip: To shorten documents or limit attachments in every replica you create, specify truncation settings in your preferences.

Procedure

  1. Open a replica and click File > Replication > Options for this Application.
    Tip: Under How much will be replicated, make sure Receive documents from server is selected.
  2. Select a shortening option from the Receive documents from server drop-down list:
    • To preserve basic document information such as author and subject, and 40 kb of rich text, click Partial Documents.
    • To preserve only basic document information such as author and subject, click Summary Only.
    • To replicate documents in order of size, click Smallest First. Notes replicates the smallest documents, then the summary information of all large documents, and finally the rich text of large documents. This option is useful if you think you may have to interrupt replication before finishing.
  3. Optional: If you select Partial Documents, you can also truncate (limit) all documents or all attachments to a size you specify. Do either or both of the following:
    • Select Truncate documents larger than and enter a size.
    • Select Limit attachment size to and enter a size.
  4. Click OK.

Results

Tip: Open the partial replica, click File > Application > Properties, and modify the title so you know what the replica contains, for example, Sales (doc summaries).

To specify the server to use for a replica

About this task

You can select a server to start replication with, and specify whether to attempt other available servers after that. You can select from a list containing names of servers with which you have already replicated.

Procedure

  1. Open a replica and click File > Replication > Options for this Application.
  2. For Which server is used for replication, click one of the following options from the Preferredserver drop-down list:
    • To try replicating with any server, starting with the last server you replicated with, click Any available, try last successful first.
    • To try replicating with any server, starting with a specific server, click Any available, try Name first, where Name is the server's name.
    • To try replicating only with a specific server, click the server's name.
  3. Click OK.