Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.

Policy settings documents include the following:

  • Archiving -- Use archiving policy settings to control where archiving is performed and to specify archive criteria.
  • Desktop -- Use desktop policy settings to update the user's desktop environment and to assign the settings that are applied only once, during user setup. You can use the desktop policy settings document to establish desktop policy settings and setup policy settings (see "Setup"). Desktop policy settings control the user's workspace and are enforced the first time a user logs in to Notes® and runs setup. After initial setup, you can use them to update the user's desktop settings. These settings control availability of functions such as Widgets and Live Text, the composite applications editor, calendar and scheduling, and many others.
  • Registration -- If registration policy settings are in place before you register Notes® users, they set default user registration values including user password, Internet address format, Domino® roaming user designation, and mail.
  • Mail -- Use mail policy settings to set and enforce client settings and preferences for mail, calendaring and scheduling.
  • Security -- Use security settings to set up administration ECLs and define password-management options, including the synchronization of Internet and Notes® passwords.
  • Setup -- Setup settings, used only in earlier releases of Domino®, include Internet browser and proxy settings, applet security settings, and desktop and user preferences. Setup policy applies to the Location document when you set up a new Notes® client.
    Note: Do not use the setup policy settings in the current release of Domino®. All settings in the setup policy settings document are available in the desktop policy settings document. Use the desktop policy settings document to define both your desktop policy settings and your setup policy settings.
  • Connections -- Use connections policy settings to define a user's HCL Connections (activities) server and assigned port, and whether the user names, passwords, and activities data are to be encrypted with SSL.
  • Traveler -- Use the Traveler policy settings document to define preferences for synchronizing Domino® users' mail database data with their mobile handheld devices. You can synchronize Email, Calendar, To-Do, Address Book and Journal data.
  • Roaming -- Use the Roaming policy settings document to configure roaming for registered Notes® standard configuration users.