User registration methods

The method you use to register users depends on a number of issues, including whether you have defined default settings, whether you want to assign users more advanced options (such as alternate names), whether you need to import users from a foreign mail system or directory, and whether your user settings are in a text file.

You can use any of these methods to register Notes® users:

  • Basic user registration
  • Advanced user registration
  • Text file registration
  • Registration settings
  • Migration tools (for people using an external mail system or directory) registration
  • Basic user registration from the Web Administrator
  • Advanced user registration from the Web Administrator

All settings available in Basic registration are also available in Advanced registration. You can choose to view and perform Advanced registration by clicking the Advanced check box in the Register Person dialog.

Note: When registering users with non-ASCII characters in their user names, Notes attempts to convert non-ASCII characters to ASCII. If one or more characters cannot be converted to ASCII, the Internet address is not generated. You need to be aware of this when registering users whose names cannot be converted to ASCII characters because you will need to create those Internet addresses manually.

Basic registration

Basic registration requires you to define user-specific settings, such as user name and password, but also offers you the convenience of applying some default settings to users. You can define default settings in the Registration preferences (found in the Administration Preferences dialog box); you can define settings in the Register Person dialog; or you can use Notes default settings. Some of the non-default settings you define in Basic registration include the user name and password. You can also assign users to specific groups.

Advanced registration

Advanced registration offers all the settings included in Basic registration and also allows you to change default settings and define advanced or specific settings -- for example, assign an alternate name to a user or add the user to an Active Directory group.

Text file registration

To register users from a text file -- that is, a file that contains information on one or more users -- import them into the registration queue from the Register Person dialog box. This action creates an entry for each user in the User Registration Queue and allows you to modify user settings individually.

Web registration

User registration can now be done using the Domino® Web Administrator. You register users via the Web in a manner that is very similar to user registration done with the Domino Administrator.

Registration settings

To simplify the process of registering users, you can create policies and Registration Settings documents to preset registration settings for different types of users. For example, users who work in Human Resources may have different registration settings than users who work in Sales. You can create Registration settings for Sales, and another set of Registration settings for Human Resources, and use them to register everyone with the proper settings. In addition, when you add new users to Human Resources or Sales, the defined Registration settings apply.

Note: Administration preferences (File > Preferences > Administration Preferences) do not apply to user registration performed with the Web Administrator.

Migration from external mail system or directory

You can migrate users who use an external mail system or directory into Notes. You register them using migration tools accessed through the Migrate People button in the Register Person dialog box. After migrating them, you can modify their settings.

The following list details the types of users you can migrate into Notes:

  • LDIF Entries (from an LDAP directory)
  • Windows NT™ Users/Groups
  • Active Directory
  • LDAP (uses the LDAP Domino Upgrade Service, sometimes called DUS)