Hiding fields

Use hidden fields to perform interim calculations or to store information you do not want users to see. In the Domino® Designer templates, hidden fields appear at the end of forms, preceded by the heading "Hidden fields."

Hiding fields is not a security feature. Users can see the value of hidden fields on the Fields tab of the Document Properties box in the Notes® client. To keep the data fields safe, encrypt, rather than hide, the fields.

Hiding options

When you hide a field, you are actually hiding the paragraph on the form that contains the field. If there is text, such as a field label or graphics, in that paragraph, Designer hides them with the field. You can hide a field and any associated text or graphic all the time or only at certain times. For example, information useful only when users create or edit documents can be hidden during reading, printing, and copying; information that is used for display, such as a computed field that displays the result of an author's choice in an editable choice list field, can be hidden during editing.

The following are options for hiding fields:

  • Hide paragraph from Notes 4.6 or later

    Information is hidden when the application opens on a Notes 4.6 workstation.

  • Hide paragraph from Web browsers

    The information is hidden when the application opens on a Web browser.

  • Mobile

    The information is hidden for Mobile users.

    If the paragraph is hidden when

    Then

    Previewed for reading

    The hidden information isn't visible when users read documents in the document preview pane.

    Previewed for editing

    The hidden information isn't visible when users work on documents in Edit mode in the document preview pane.

    Opened for reading

    The hidden information isn't visible when users open documents in Read mode. A field that can't be read can't be printed either.

    Opened for editing

    The hidden information isn't visible when users work on documents in Edit mode.

    Printed

    The hidden information isn't visible on printed documents.

    Copied to the clipboard

    The hidden information isn't visible when information is copied to and pasted from the Clipboard. This setting doesn't affect documents copied at the view level.

    Embedded

    The hidden information isn't visible when the document is an embedded document.

    Hide paragraph if formula is true

    A formula determines the circumstances in which information is hidden.