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Using IBM Connections Docs 2.0 CR3
Welcome to the IBM Connections Docs 2.0 CR3 documentation, where you can find information about IBM Docs 2.0 CR3. IBM Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using
IBM Docs
IBM Docs
is a new office productivity suite for working on documents, spreadsheets and presentations—together—in the cloud. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
Using formulas in calculations
This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
List of functions
Use these functions to create formulas for spreadsheet calculations.
Grouped by category
These functions are sorted by category to make it easy to find related functions.
Array functions
Use this list of functions as a reference for each array function.
Using IBM Connections Docs 2.0 CR3
Welcome to the IBM Connections Docs 2.0 CR3 documentation, where you can find information about IBM Docs 2.0 CR3. IBM Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using
IBM Docs
IBM Docs
is a new office productivity suite for working on documents, spreadsheets and presentations—together—in the cloud. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Accessibility features for
IBM Docs
Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
Supported browsers
See what Web browsers are supported by
IBM® Connections Docs
.
What's new in
IBM Docs
2.0
Learn about new features and functions in
IBM Docs
2.0.
Important limits in
IBM® Docs
This page lists the important limits that you might want to know.
Publishing a version of a file
In order for readers to see a draft created in IBM Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
What if I have a file conflict?
A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
Reverting to last version
When you are editing in
IBM® Connections Docs
, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
Viewing a file by using the viewer
You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
Accessibility features for
IBM Docs
Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
Working with documents
Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
Creating and importing spreadsheets
Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
File compatibility and exporting spreadsheets
Find out which file types you can use with
IBM® Connections Docs
spreadsheets.
Working with spreadsheets in Content Navigator
If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save spreadsheet files in the repository.
Sharing spreadsheets
You can make a spreadsheet public for anyone to read, or share it with specific people and communities. You can allow people to edit a spreadsheet and even share it with others. You can also change or delete access levels after you share a spreadsheet.
Collaborating on spreadsheets in real time
You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
Changing the look of your spreadsheets
Simple enhancements to the way your spreadsheets look can improve their effectiveness.
Managing sheets in spreadsheets
You can insert a sheet into a spreadsheet, and then move, rename, hide and show the sheet. For an overview of the basics and for tasks that you might need help with, see the following topics.
Formatting numbers
A number can look different from the actual value entered in a cell, depending on the number format. Number formats differentiate one kind of data from another; for example, currency from percentages. Number formats affect only how
IBM® Connections Docs
displays numbers, not how it stores or calculates numbers.
Entering and editing data
Most editing tasks in
IBM® Connections Docs
are easy to do on your own. For an overview of the basics and for tasks that you might need help with, see the following topics.
Working with images in spreadsheets
You can insert an image into a spreadsheet, and then resize and move the image.
Working with charts in spreadsheets
You can insert a chart into a spreadsheet, and then resize, move, and delete the chart.
Managing data ranges
Learn how to sort data in a sheet or range and reference data that is on a different sheet.
Using formulas in calculations
This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
About formulas and functions
You enter a formula into a sheet to perform a calculation on numbers, text, or other formulas. When you use formulas, your data becomes dynamic. Functions are built-in formulas that perform specialized calculations automatically. You can use a function by itself as a formula, or combine it with other functions and formulas. Use operators to indicate how the parts of a formula are related.
List of functions
Use these functions to create formulas for spreadsheet calculations.
Grouped by category
These functions are sorted by category to make it easy to find related functions.
Array functions
Use this list of functions as a reference for each array function.
Inline array constants in formulas
IBM® Connections Docs
supports inline matrix or array constants in formulas.
Date and time functions
These spreadsheet functions are used for inserting and editing dates and times.
Engineering function
Use this topic as a reference for the engineering function that is currently supported.
Information functions
This topic contains links to descriptions and examples of the Information functions for use in spreadsheets.
Logical functions
Use this list of functions as a reference for each logical function.
Mathematical functions
Use this list of functions as a reference for each mathematical function.
Spreadsheet functions
Use this list of functions as a reference for each spreadsheet function.
Statistical functions
Use this list as a reference for each statistical function.
Text functions
Use this list as a reference for each text function.
ABS function
ABS returns the absolute value of a number.
ACOS function
ACOS returns the inverse trigonometric cosine of a number.
ACOSH function
ACOSH returns the inverse hyperbolic cosine of a number.
ACOT function
ACOT returns the inverse cotangent of a number. The angle is measured in radians.
ACOTH function
ACOTH returns the inverse hyperbolic cotangent of a number.
ADDRESS function
ADDRESS returns a cell address (reference) as text, according to the specified row and column numbers. Optionally, you can determine how the address is interpreted. The address can be interpreted as an absolute address (for example, $A$1), a relative address (as A1), or as a mixed form (A$1 or $A1). You can also specify the name of the sheet.
AND function
AND returns TRUE if all arguments are TRUE. If one of the elements is FALSE, this function returns the FALSE value.
ASIN function
ASIN returns the inverse trigonometric sine of a number.
ASINH function
ASINH returns the inverse hyperbolic sine of a number.
ATAN function
ATAN returns the inverse trigonometric tangent of a number.
ATAN2 function
ATAN2 returns the inverse trigonometric tangent of the specified x- and y-coordinates.
ATANH function
ATANH returns the inverse hyperbolic tangent of a number.
AVERAGE function
AVERAGE returns the average of the arguments.
AVERAGEA function
AVERAGEA returns the average of the arguments. The value of a text is 0.
AVERAGEIF function
AVERAGEIF returns the average (arithmetic mean) of all the cells in a range that meet the given criteria.
AVERAGEIFS function
AVERAGEIFS returns the average (arithmetic mean) of all cells that meet multiple criteria.
BASE function
BASE converts a positive integer to a specified base into a text from the numbering system. The digits 0-9 and the letters A-Z are used.
BIN2DEC function
BIN2DEC converts a binary number to a decimal number.
BIN2HEX function
BIN2HEX converts a binary number to a hexadecimal number.
BIN2OCT function
BIN2OCT converts a binary number to an octal number.
CEILING function
CEILING rounds a number up to the nearest multiple of significance.
CHOOSE function
CHOOSE uses an index to return a value from a list of up to 30 values.
CHAR function
CHAR finds and returns a character in Unicode character map by the number. The number is between 1 and 255.
CODE function
CODE returns a numeric code for the first character in a text string.
COLUMN function
COLUMN returns the column number of a cell reference.
COLUMNS function
COLUMNS returns the column number of a cell reference.
COMBIN function
COMBIN returns the number of combinations for a given number of items.
CONCATENATE function
CONCATENATE combines several text strings into one string.
CONVERT function
CONVERT converts a value from one unit of measurement to a different unit of measurement.
COS function
COS returns the cosine of the given angle.
COSH function
COSH returns the hyperbolic cosine of a number.
COT function
COT returns the cotangent of the given number.
COTH function
COTH returns the hyperbolic cotangent of the given number.
COUNT function
COUNT counts how many numbers are in the list of arguments. Text entries are ignored.
COUNTA function
COUNTA counts how many values are in the list of arguments. Text entries are also counted, even when they contain an empty string of length 0. If an argument is an array or reference, empty cells within the array or reference are ignored.
COUNTBLANK function
COUNTBLANK returns the number of empty cells.
COUNTIF function
COUNTIF returns the number of cells that meet criteria within a cell range.
COUNTIFS function
COUNTIFS applies criteria to cells across multiple ranges and counts the number of times all criteria are met.
DATE function
DATE converts a date written as year, month, day to an internal serial number and displays it in the formatting of the cell.
DATEDIF function
Returns the number of years, months, or days between two dates.
DATEVALUE function
DATEVALUE returns the internal date number for text in double quotation marks when the text format indicates a date. The internal number is returned as a natural number, resulting from the date system used by
IBM® Connections Docs
to calculate dates.
DAY function
DAY returns the day of a given date value. The day is returned as a value 1 - 31. You can also enter a negative date or time value.
DAYS function
DAYS calculates the difference between two date values. The result is an integer and returns the number of days between the two days.
DAYS360 function
DAYS360 returns the difference between two dates based on the 360-day year that is used in interest calculations. The result is an integer.
DEC2BIN function
DEC2BIN converts a decimal number to a binary number.
DEC2HEX function
DEC2HEX converts a decimal number to a hexadecimal number.
DEC2OCT function
DEC2OCT converts a decimal number to an octal number.
DEGREES function
DEGREES converts radians into degrees.
DOLLAR function
DOLLAR converts a number to an amount in the currency format, rounded to a specified decimal place. You set the currency format in your system settings.
ERFC function
ERFC returns the complementary error function, integrated between a number and infinity.
ERRORTYPE function
ERRORTYPE returns the number corresponding to an error value occurring in a different cell. With the aid of this number, you can create an error message. If an error occurs, the function returns a logical or numerical value.
EVEN function
EVEN rounds a positive number up to the next even integer and a negative number down to the next even integer.
EXP function
EXP returns e raised to the power of a number. The constant e has a value of approximately 2.71828182845904.
EXACT function
EXACT compares two text strings and returns TRUE if they are identical. This function is case-sensitive.
FACT function
FACT returns the factorial of a number. Factorials are calculated as 1*2*3*4* ... * .
FACTDOUBLE function
FACTDOUBLE returns the double factorial of a number.
FALSE function
FALSE returns the logical value FALSE. The FALSE() function does not require any arguments, and always returns the logical value
FALSE
.
FIND function
FIND locates a text string within another text string and returns the starting character position of the first text string from the second text string. (case-sensitive).
FIXED function
FIXED specifies that a number be displayed with a fixed number of decimal places, with or without a thousands separator. Use this function to apply a uniform format to a column of numbers.
FLOOR function
FLOOR rounds a number down to the nearest multiple of significance.
FORMULA function
FORMULA displays the formula of a formula cell at any position. The formula is returned as a string in the
reference
position. If no formula cell can be found, or if the presented argument is not a reference, the error value
#N/A
is set.
FREQUENCY function
FREQUENCY indicates the frequency distribution in a set of values.
GAMMALN function
GAMMALN returns the natural logarithm of the gamma function.
GCD function
GCD returns the greatest common divisor of all arguments.
HEX2BIN function
HEX2BIN converts a hexadecimal number to a binary number.
HEX2DEC function
HEX2DEC converts a hexadecimal number to a decimal number.
HEX2OCT function
HEX2OCT converts a hexadecimal number to an octal number.
HLOOKUP function
HLOOKUP searches for a value and reference to the cells under the selected area. This function verifies if the first row of an array contains a certain value. The function returns the value in a row of the array, which is named in the index, in the same column.
HOUR function
HOUR returns the hour for a given time value. The hour is returned as an integer 0 - 23.
HYPERLINK function
HYPERLINK returns a link that points to a network resource or to a range referenced by the link. If you use the optional
cell_text
argument, the formula locates the URL, and then the
cell_text
value is displayed.
IF function
IF specifies a logical test to be performed.
IFERROR function
IFERROR returns the value that you specify if the expression is an error. Otherwise, returns the result of the expression.
IFS function
IFS runs logical tests to check whether one or more conditions are met and returns a value that matches the first TRUE condition.
INDEX function
INDEX returns the contents of a cell, specified by row and column number or an optional range name.
INDIRECT function
INDIRECT returns the reference specified by a text string. Use this function if you want a formula to always refer to a particular cell address, regardless of the contents of the cell after rows or cells have been moved or deleted. This function can also be used to return the area of a corresponding string.
IFNA function
IFNA returns the value that you specify if the expression returns the
#N/A
error value. Otherwise, returns the result of the expression.
INT function
Rounds a number down to the nearest integer. Negative numbers round down to the integer less than the number.
ISBLANK function
ISBLANK returns TRUE if the reference to a cell is blank. This function is used to determine if the content of a cell is empty. A cell with a formula inside is not empty. If an error occurs, the function returns a logical or numeric value.
ISERR function
ISERR returns TRUE if the value refers to any error value except #N/A. You can use this function to control error values in cells. If an error occurs, the function returns a logical or numeric value.
ISERROR function
ISERROR tests if the cells contain general error values. ISERROR recognizes the #N/A error value. If the cell being referenced contains any error such as #N/A, #DIV/0 or #Err 522, it returns TRUE.
ISEVEN function
ISEVEN returns TRUE if the value is an even integer, or FALSE if the value is an odd integer.
ISFORMULA function
ISFORMULA returns TRUE if a cell is a formula cell. If an error occurs, the function returns a logical or numeric value.
ISLOGICAL function
ISLOGICAL returns TRUE if the cell contains a logical number format. The function is used to check for both TRUE and FALSE values in cells. If an error occurs, the function returns a logical or numeric value.
ISNA function
ISNA returns TRUE if a cell contains the #N/A (value not available) error value. If an error occurs, the function returns a logical or numeric value.
ISNONTEXT function
ISNONTEXT tests if the cell contents are text or numbers, and returns FALSE if the contents are text. If an error occurs, the function returns a logical or numeric value.
ISNUMBER function
ISNUMBER returns TRUE if the value refers to a number. If an error occurs, the function returns a logical or numerical value.
ISODD function
ISODD returns TRUE if the value is an odd integer, or FALSE if the number is an even integer.
ISREF function
ISREF tests if the content of one or several cells is a reference. This function verifies the type of references in a cell or a range of cells. If an error occurs, the function returns a logical or numerical value.
ISTEXT function
ISTEXT returns TRUE if the cell contents refer to text. If an error occurs, the function returns a logical or numeric value.
LARGE function
LARGE returns the nth largest value from a set of values.
LCM function
LCM returns the lowest common multiple of all numbers in the list.
LEFT function
LEFT returns the first character or characters in a text string.
LEN function
LEN returns the length of a string including spaces.
LENB function
LENB returns the number of bytes used to represent the characters in a text string.
LN function
LN returns the natural logarithm based on the constant e of a number. The constant e has a value of approximately 2.71828182845904.
LOG function
LOG returns the logarithm of a number to the specified base.
LOG10 function
LOG10 returns the base-10 logarithm of a number.
LOOKUP function
LOOKUP returns the contents of a cell either from a one-row or one-column range or from an array.
LOWER function
LOWER converts all uppercase letters in a text string to lowercase.
MATCH function
MATCH returns the relative position of an item in an array that matches a specified value. The function returns the position of the value found in the lookup_array as a number.
MAX function
MAX returns the maximum value in a list of arguments.
MEDIAN function
MEDIAN returns the median (middle) value in the list.
MID function
Returns the specified portion of a string expression
MIN function
MIN returns the minimum value in a list of arguments.
MINUTE function
MINUTE calculates the minute for an internal time value. The minute is returned as a number 0 - 59.
MMULT function
MMULT calculates the array product of two arrays.
MOD function
MOD returns the remainder when one integer is divided by another.
MODE function
MODE returns the most common value in a data set. If there are several values with the same frequency, it returns the smallest value. An error occurs when a value does not appear twice.
MONTH function
MONTH returns the month for the given date value. The month is returned as a number 1 - 12.
MROUND function
MROUND returns a number rounded to a specified multiple.
MULTINOMIAL function
MULTINOMIAL returns the multinomial coefficient of a set of numbers.
N function
N returns the number 1 if the parameter is TRUE. N returns the parameter if the parameter is a number. N returns the number 0 for other parameters. If an error occurs, the function returns a logical or numerical value.
NA function
NA returns the error value #N/A.
NETWORKDAYS function
NETWORKDAYS returns the number of workdays between the start date and the end date. Optionally, a list of holidays can be deducted.
NOT function
NOT inverts and returns the logical value.
NOW function
NOW returns the computer system date and time. The value is updated when you recalculate the document or each time that a cell value is modified.
OCT2BIN function
OCT2BIN converts an octal number to a binary number.
OCT2DEC function
OCT2DEC converts an octal number to a decimal number.
OCT2HEX function
OCT2HEX converts an octal number to a binary number.
ODD function
ODD rounds a positive number up to the nearest odd integer and a negative number down to the nearest odd integer.
OFFSET function
OFFSET returns the value of a cell the location of which is offset by a certain number of rows and columns.
OR function
OR returns TRUE if at least one argument is TRUE. This function returns the value FALSE only when all the arguments have the logical value FALSE.
PI function
PI returns 3.14159265358979, the value of the mathematical constant PI to 14 decimal places.
POWER® function
POWER® returns a number raised to a power.
PRODUCT function
PRODUCT multiplies all the numbers given as arguments and returns the product.
PROPER function
PROPER capitalizes the first letter in all words of a text string.
RADIANS function
RADIANS converts degrees to radians.
RAND function
RAND returns a random number between 0 and 1.
RANDBETWEEN function
RANDBETWEEN returns a random integer number in a specified range.
RANK function
RANK returns the rank of a number in a sample.
REPLACE function
REPLACE replaces part of a text string with a different text string. This function can be used to replace both characters and numbers, which are automatically converted to text. The result of the function is always displayed as text.
REPT function
REPT repeats a character string by the given number of copies. The result can be a maximum of 255 characters.
RIGHT function
RIGHT defines the last character or characters in a text string.
RIGHTB function
In languages that use the double-byte character set, RIGHTB returns the specified number of bytes at the end of a text string.
ROMAN function
ROMAN Converts an arabic numeral to roman, as text.
ROUND function
ROUND rounds a number to a number of decimal places. This function rounds to the nearest number. See ROUNDDOWN and ROUNDUP for alternatives.
ROUNDDOWN function
ROUNDDOWN rounds a number down, toward zero, to a certain precision. See ROUNDUP and ROUND for alternatives.
ROUNDUP function
ROUNDUP rounds a number up, away from zero, to a certain precision. See ROUNDDOWN and ROUND for alternatives.
ROW function
ROW returns the row number of a cell reference.
ROWS function
ROWS returns the number of rows in a reference or array.
SEARCH function
SEARCH returns the position of a text segment within a character string. You can set the start of the search as an option. The search text can be a number or any sequence of characters. The search is not case-sensitive.
SECOND function
SECOND returns the second for the given time value. The second is returned as an integer 0 - 59.
SERIESSUM function
SERIESSUM returns the sum of a power series based on the formula.
SHEET function
SHEET returns the sheet number of a reference or a string representing a sheet name. If you do not enter any parameters, the result is the sheet number of the spreadsheet containing the formula.
SIGN function
SIGN returns the algebraic sign of a number. It returns
1
if the number is positive,
-1
if the number is negative, and
0
if the number is zero.
SIN function
SIN returns the sine of the given angle.
SINH function
SINH returns the hyperbolic sine of a number.
SMALL function
SMALL returns the nth smallest value from a set of values.
SQRT function
SQRT returns the positive square root of a number.
STDEV function
STDEV estimates the standard deviation based on a sample.
STDEVP function
STDEVP calculates the standard deviation based on the entire population.
SUBSTITUTE function
SUBSTITUTE replaces old text with new text in a string.
SUBTOTAL function
SUBTOTAL calculates subtotals. If a range already contains subtotals, these are not used for further calculations.
SUM function
SUM adds all the numbers in a range of cells.
SUMIFS function
SUMIFS totals the arguments that meet multiple conditions.
SUMIF function
SUMIF adds the cells specified by the given criteria. This function is used to browse a range when you search for a certain value.
SUMPRODUCT function
SUMPRODUCT multiplies corresponding elements in the given arrays, and returns the sum of those products.
T function
T converts a number to a blank text string.
TEXT function
TEXT converts a number into text according to a given format.
TIME function
TIME returns the current time value from values for hours, minutes, and seconds. This function can be used to convert a time based on these three elements to a decimal time value.
TIMEVALUE function
TIMEVALUE returns the internal time number from the text enclosed by double quotation marks, indicating a possible time entry format. The internal number indicated as a decimal is the result of the date system used in
IBM® Connections Docs
to calculate date entries.
TODAY function
TODAY returns the current computer system date. The value is updated when you reopen the document or modify the values of the document.
TRIM function
TRIM removes spaces that are in front of a string, or aligns cell contents to the left.
TRUE function
TRUE returns the logical value TRUE. The TRUE() function does not require any arguments, and always returns the logical value TRUE.
TRUNC function
TRUNC truncates a number by removing decimal places.
TYPE function
TYPE returns the type of value. If an error occurs, the function returns a logical or numeric value.
UPPER function
UPPER converts the string specified in the
text
field to uppercase.
VALUE function
VALUE converts a text string into a number.
VLOOKUP function
VLOOKUP uses a vertical search with reference to adjacent cells.
VAR function
VAR estimates the variance based on a sample.
VARA function
VARA estimates the variance based on a sample. In addition to numbers, text and logical values such as TRUE and FALSE are included.
VARP function
VARP calculates the variance based on the entire population.
VARPA function
VARPA calculates the variance based on the entire population. In addition to numbers, text and logical values such as TRUE and FALSE are included.
WEEKDAY function
WEEKDAY returns the day of the week for the given date value. The day is returned as an integer between 1 and 7. The day of the week on which numbering begins depends on the type.
WEEKNUM function
WEEKNUM calculates the week number of the year for the internal date value.
WORKDAY function
WORKDAY returns a date number that can be formatted as a date. You then see the date of a day that is a certain number of workdays away from the start date.
YEAR function
YEAR returns the year as a number according to the internal calculation rules.
77 more
Spreadsheets quick reference
This topic helps you discover or remember how to do certain spreadsheet tasks.
Spreadsheets keyboard shortcuts
You can use shortcut keys to perform tasks in spreadsheets. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
Working with presentations
Create high impact, professional presentations. Or, you can upload existing presentations from your computer to
IBM® Docs
for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
Glossary
Notices
Array functions
Use this list of functions as a reference for each array function.
Inline array constants in formulas
IBM® Connections Docs
supports inline matrix or array constants in formulas.
Related reference
FREQUENCY function
Inline array constants in formulas
MMULT function
SUMPRODUCT function
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