Multiple editors on a team can edit a presentation at the
same time. Every editor can see the changes in different colors at
the same time.
About this task
Each participant in the co-editing group must have access
to the presentation as an editor. For example, if you want to co-edit
a presentation with your team members, you must share the presentation
with them and set their access levels to Editor.
To co-edit with others, perform the following steps:
Procedure
- If you are the file owner and initiate co-editing, click Shared
By Me or My Files in the Connections Files application.
Otherwise, click Shared With Me.
- From the list of files, click the name of the presentation
that you want to co-edit. Then, click Edit to
open the presentation in IBM® Docs.
- All the editors' profile pictures are shown in the
sidebar with their Connections Chat Cloud availability
status and their assigned co-editing highlight color. A co-editor's
profile picture is dimmed when they are not currently in the presentation.
![Several co-editors profile pictures with one dimmed](../../picture/document/d_coediting_editors_list.jpg)
Note: During co-editing, you can show and hide the collaboration sidebar by clicking the sidebar
icon
![sidebar](../../picture/document/d_coediting_with_others_sidebar_button.jpg)
at the end of the bar that displays the file name. In a new presentation, the sidebar is
hidden by default. The sidebar icon displays the number of unread comments in a presentation.
- When you are ready to allow readers to view or download
the document, take one of the following actions:
- If the menu item is enabled, close
the presentation by clicking the Close Tab icon (x) and the file is
published automatically. Note that, in a group editing session, the
file is published only when the last co-editor closes the presentation.
- To publish the presentation manually, click . Click the Close Tab icon (x) to leave the presentation.
Note: If a co-editor deletes the file during your editing session,
you are notified. Click OK in the message box
to save your presentation as a new file and ensure that the changes
you made can be preserved.