Multiple editors on a team can edit a document at the same
time. You can edit in a different, or the same, paragraph, table,
image, and other document elements. Every editor can see the changes
in different colors at the same time.
About this task
Each participant in the co-editing group must have access
to the document as an editor. For example, if you want to co-edit
a document with your team members, you must share the document with
them and set their access levels to Editor.
To co-edit with others, perform the following steps:
Procedure
- If you are the file owner and initiated co-editing, click Shared
By Me or My Files in the Connections Files application.
Otherwise, click Shared With Me.
- From the Files list, click the name of the document that
you want to co-edit. Then, click Edit to open
the document in IBM® Docs.
- When the document opens, the editors' profile pictures
are listed in the sidebar with their Connections Chat Cloud availability
status and their assigned co-editing highlight color. A co-editor's
profile picture is dimmed when he or she is not currently in the document.
Note: During co-editing, you can show and hide the collaboration
sidebar by clicking the sidebar button
at the end of
the bar that displays the file name. In a new document, the sidebar
is hidden by default. The sidebar button also displays the number
of unread comments in a document.
- When you are ready to allow readers to view or download
the document, take one of the following actions:
- If the menu item is enabled, close
the document by clicking the Close Tab icon (x) and the document is
published automatically. Note that, in a group editing session, the
file is published only when the last co-editor closes the document.
- To publish the document manually, click . Click the Close
Tab icon (x) to leave the document.
Note: If a co-editor deletes the file during your edit session,
you are notified. Click OK in the message window
to save your document as a new file and ensure that the changes you
made can be preserved.