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HCL Digital Experience Product Documentation
Welcome to the product documentation for HCL Digital Experience. Find information about how to install, configure, maintain, and use HCL Web Content Manager and HCL Portal Server, Enable, and Extend solutions.
HCL Digital Experience 8.5
Learn how to install, configure, troubleshoot, maintain, and use Version 8.5 of HCL Web Content Manager and HCL Portal Server, Enable, and Extend.
Administering
Use the administration tools that are provided with the portal to do various day-to-day administration tasks. There are two methods for editing portal setup: using the administration portlets or the XML configuration interface. The administration portlets are a convenient way to make real-time updates to the portal's configuration. While the XML configuration interface is suited to more advanced administration, including batch processing of updates.
Virtual portals
View information on how you can scope your HCL Portal to have multiple virtual portals.
Administering virtual portals
View information to help you scope your HCL Portal to have multiple virtual portals.
Tasks for administering virtual portals
Administering virtual portals and their content comprises the tasks described in the following topics.
Managing the users of virtual portals
You manage the users of virtual portals by adding and configuring the user repository and later administering the users for virtual portals.
Administering the users for virtual portals
As the master administrator of the portal installation you assign administrative users for the virtual portals. These virtual portal sub-administrators can manage the access rights of the user population of the virtual portal for which they are responsible.

HCL Digital Experience Product Documentation
Welcome to the product documentation for HCL Digital Experience. Find information about how to install, configure, maintain, and use HCL Web Content Manager and HCL Portal Server, Enable, and Extend solutions.
- HCL Digital Experience 9.5
- HCL Digital Experience 9.5 [Legacy Content]
- HCL Digital Experience 9.0
  Learn how to install, configure, troubleshoot, maintain, and use Version 9.0 of HCL Web Content Manager and HCL Portal Server, Enable, and Extend.
- HCL Digital Experience 8.5
  Learn how to install, configure, troubleshoot, maintain, and use Version 8.5 of HCL Web Content Manager and HCL Portal Server, Enable, and Extend.
  - Overview
    HCL Digital Experience (formerly IBM WebSphere Portal and IBM Web Content Manager) empowers you to create, manage, and deliver engaging omnichannel digital experiences to virtually all audiences with responsive content, targeted offers, seamlessly integrated applications, and consistent branding across channels (web, mobile. and hybrid mobile/web applications and more).
  - Roadmaps to deploy your system
    Review the roadmaps to understand the common deployment, configuration, migration, and integration patterns.
  - Roadmaps to create your website
    Review the roadmaps to understand how to create your website.
  - Online Help
    This Online Help is made available in the HCL Digital Experience Help Center for quick references on how to install, configure, maintain, and use HCL Digital Experience.
  - Installing
    HCL Digital Experience provides flexible deployment options that range from proof-of-concept where you can examine and test functionality to a highly available and scalable production environment. Review the planning information to learn more about hardware and software requirements, high availability, scalability, supported topologies, and much more. Select your operating system and then select the installation pattern that most reflects your business needs.
  - Configuring
    Run the following tasks after you install and deploy HCL Digital Experience. They address tasks that are typically run one time and have a global effect. Some configuration changes are made more frequently or do not have a global effect. These tasks are addressed in the Administering section.
  - Backup and restore
    Backup and recovery of data files and databases is an essential operation for any business system, particularly for data and applications that run in production environments. Create and follow a plan for backing up and recovering data on all tiers of your HCL Digital Experience deployment. IBM Installation Manager must also be included in backup and recovery planning. If you back up the HCL Portal file structure and then install a fix pack, your HCL Digital Experience and IBM Installation Manager become out of sync after you restore the HCL Portal file system. This condition is not recoverable.
  - Migrating
    Successful migration requires significant planning and preparation, understanding the tools that are involved, and careful execution of the appropriate steps in the order provided.
  - Integrating
    Integrate HCL Digital Experience with software such as HCL Sametime to enable your users to collaborate more easily. You can also use the unified task list portlet to integrate HCL with your backend business process software, such as IBM Process Server.
  - Administering
    Use the administration tools that are provided with the portal to do various day-to-day administration tasks. There are two methods for editing portal setup: using the administration portlets or the XML configuration interface. The administration portlets are a convenient way to make real-time updates to the portal's configuration. While the XML configuration interface is suited to more advanced administration, including batch processing of updates.
    - Portal administration tools
      Learn about the different tools that you can use to administer your portal.
    - Web content administration tools
      HCL Web Content Manager includes tasks and tools to help maintain your content management system. For example, use the member fixer task to resolve renamed or deleted users and user groups. Use the workflow checker and updater tools to modify workflow security settings, reschedule pending actions, and add workflow to items. HCL Web Content Manager also includes tools to assist with library and item management, and item and version history management.
    - Starting and stopping servers
      Various installation and configuration tasks require you to start and stop IBM WebSphere Application Server and the HCL Digital Experience application servers, deployment managers, and node agents.
    - Users and groups
      HCL Digital Experience offers you centralized administration of users and user groups, allowing you to better define users and manage user access rights. Users can register and manage their own account information, or an administrator can provision and manage users. Group memberships can be used to give the required permissions to access an object or perform a request.
    - Managing portlets, portlet applications, and iWidgets
      You must do some preparatory tasks before you make your portlets, portlet applications, or iWidgets available to your users by putting them on portal pages. This preparatory task includes installing, deploying, and configuring portlets, applications, and iWidgets.
    - Administering managed pages
      You can run advanced administration tasks for managed pages, such as generating URLs for projects or working with projects by using scripts, or working with vanity URLs.
    - Manage pages portlets
      Use Manage Pages to create, edit, activate, order, and delete pages and external web pages and labels. Available tasks depend on which item is selected. Each page can contain multiple pages. All pages on which you have the User or greater role are displayed in a navigation menu. You must expand pages to access nested pages. The options that you see are dependent upon your access level.
    - Managing theme capabilities
      You can administer the theme module framework. This includes deploying resources that can be cached, configuring capability filters, and disabling the automatic prerequisite loading feature.
    - Managing community pages
      Community associations associate a portal page with a community in HCL Connections.
    - Managing your cluster
      After installing and configuring your clustered environment, you will need to manage the different parts of your cluster to ensure a highly available production environment.
    - Managing your site
      Earlier versions of HCL Digital Experience provided the Resource Manager portlet for performing site management. With Version 8.0 of HCL Portal and HCL Web Content Manager, this site management functionality has been replaced by the new functionality for managing pages.
    - Tagging and rating
      Get an overview of the administrative tasks related to tagging and rating.
    - Using WebDAV with HCL Portal
      HCL Digital Experience provides a Web-based Distributed Authoring and Versioning (WebDAV) implementation that individual services can use by plugging into. WebDAV is a set of extensions to the HTTP protocol that allows you to collaborate on editing and managing files on remote Web servers.
    - Virtual portals
      View information on how you can scope your HCL Portal to have multiple virtual portals.
      - Deciding about virtual portals
        Get an overview of possible business and usage scenarios for virtual portals. Decide whether your business scenario is suitable for virtual portals. Get some ideas and hints about what you need to consider when you plan for your virtual portals. This can help you determine whether your business can work with virtual portals, how many virtual portals it requires, and how, and for which purposes you will use them. Based on your decision, you can then plan how you implement and configure your virtual portals.
      - Planning for virtual portals
        Before you create your virtual portals, review this information for planning purposes. Determine how many virtual portals your business requires, and how and for which purposes you will use them. Based on your decision, plan how you implement and configure your virtual portals.
      - Virtual portals and managed pages
        Virtual portals are created and managed through the portal administration interface with the Virtual Portal Manager portlet. When you create a virtual portal, a workspace is created that contains a new Portal Site web content library. Any managed pages that are created in the virtual portal are stored in the Portal Site library.
      - Administering virtual portals
        View information to help you scope your HCL Portal to have multiple virtual portals.
        Administering the portal content and resources for virtual portals
        When you create a virtual portal by using the Virtual Portal Manager portlet, the portlet also creates default portal content and resources for the virtual portal. This default content is determined by the default XML script file for initializing virtual portals. In general, you can administer portal resources for a virtual portal just like you do for a normal portal installation.
        Tasks for administering virtual portals
        Administering virtual portals and their content comprises the tasks described in the following topics.
        Managing the users of virtual portals
        You manage the users of virtual portals by adding and configuring the user repository and later administering the users for virtual portals.
        Adding and configuring the user repository for a virtual portal
        For the user repository for your virtual portals, you have a choice of using either federated security or an LDAP.
        Administering the users for virtual portals
        As the master administrator of the portal installation you assign administrative users for the virtual portals. These virtual portal sub-administrators can manage the access rights of the user population of the virtual portal for which they are responsible.
        Creating a virtual portal
        As a master administrator of the portal installation, you can create virtual portals by using the Virtual Portal Manager portlet.
        Filling a virtual portal with content
        When you create a virtual portal by using the Virtual Portal Manager portlet, the portlet fills the new virtual portal with default content.
        Configuring the sub administrators for virtual portals
        You can administer the sub administrators of a virtual portal as required by using the Portal Access Control of your initial portal installation.
        Modifying a virtual portal
        You can modify a virtual portal by using either the Virtual Portal Manager portlet or the appropriate configuration task.
        Deleting a virtual portal
        You can delete a virtual portal by using the Virtual Portal Manager portlet.
      - Working with the Virtual Portal Manager portlet
        For improved manageability of virtual portals, HCL Portal provides an administration portlet. It is named Virtual Portal Manager. It allows you to create virtual portals on demand. You can also use it to pre-configure and administer virtual portals.
      - Virtual portals reference
        The virtual portals reference provides information about using commands for configuring virtual portals, usage hints and tips, and known limitations.
    - Language support
      To reach as many users as possible, HCL Digital Experience supports different languages for different locations. For instance, a large, international corporation might address users in different countries or regions through multilingual websites. In this context the portal can concurrently serve portal views to large numbers of users, each in the user's preferred language.
    - WSRP services
      HCL Digital Experience supports the Web Services for Remote Portlets (WSRP) standard. By using this standard, portals can provide portlets, applications, and content as WSRP services. Other portals can then integrate the WSRP services as remote portlets for their users.
    - Browser behavior and scenarios
      Browser behavior for the back button, bookmarks and history affect user interaction and cause unexpected results.
  - Securing
    Security tasks include setting up property extension databases and custom user repositories, configuring and activating SSL, and configuring authentication. In addition, tasks such as activating Federal Information Processing Standards (FIPS) and NIST SP800-131a security modules and configuring external security managers such as Security Access Manager might be required to secure your portal environment.
  - Monitoring
    HCL Portal includes tools and features to help you monitor the portal site.
  - Setting up a website
    Setting up a website includes, creating pages, adding navigation, setting up search, and adding content to the site. Themes are used to customize the portal's look-and-feel. Out-of-the-box templates and the site wizard can help you set up your portal site faster. You can add wikis and blogs to your site and let users tag and rate content on your site.
  - Staging to production
    During portal solution development, the solution is initially developed, tested, and refined on one server or a limited number of servers. The solution is deployed later on live systems, referred to as the production environment. The process of moving the solution from the development environment to the production environment is called staging.
  - Developing
    This section includes developer documentation on extending applications and development assets for HCL Portal and HCL Web Content Manager.
  - Troubleshooting
    This section helps you resolve problems, use diagnostic tools and tracing to capture HCL Digital Experience system errors.
  - Reference
    View information that can help you use the Digital Experience Help Center including directory conventions, terms of use, trademarks, a glossary, and more.
  - Glossary
    This glossary includes terms and definitions for HCL Digital Experience.
  - Content Template Catalog 4.4
    The Content Template (CTC) is a set of templates that accelerate the process of building a website.

Administering the users for virtual portals | HCL Digital Experience

As the master administrator of the portal installation you assign administrative users for the virtual portals. These virtual portal sub-administrators can manage the access rights of the user population of the virtual portal for which they are responsible.

When you use realms to separate the user populations of the virtual portals from each other, you need to configure the realms manually in a Virtual Member Manager configuration file. This is typically done by the master administrator of the portal installation.

When you create a virtual portal, be aware of the following implications:

For scoped resources: Access rights that you configured for users on scoped resources of the initial portal installation are not passed on to similar resources of a virtual portal. This statement applies only to resources that are scoped for each virtual portal, such as pages or portlet instances, but not for shared resources. For example, if you restricted access rights to some pages or portlet instances for users on the initial portal installation, these restrictions do not apply for the users of the virtual portal. For more detailed information about scoped resources see Planning for virtual portals and Separating and sharing resources between virtual portals.
The All Authenticated Portal Users group and the All Portal User Groups are valid over all portals that share the same realm. This means that users who are in a realm or user group that belongs to more than one virtual portal, these users have the assigned access rights on all virtual portals to which they have access.

If you want to change these default access rights for the users, you can do one of the following:

To configure the scope of access rights for users before creating a virtual portal, configure your realms and user groups accordingly.
To change the access rights of users of a virtual portal after creating a virtual portal, use the Portal Access Control portlets in that virtual portal. You can have the sub-administrators of the virtual portal perform this task.