Using the rich text editor

Use the rich text editor to create visually interesting blog posts, wiki articles, forum topics, and activity entries. The rich text editor is also used in Communities, Events, and Profiles.

Note: This topic describes the default rich text editor in HCL Connections, but your organization might have implemented, an Ephox editor.

Use the rich text editor to enter and format text or to insert images and links. Depending on the application that you are using and how it is configured, some features of the editor might not be available. For example, you can insert an Adobe Flash movie into a blog entry but this capability is not available in a forum topic.

In most browsers, you can spell-check words in the editor by selecting the words and then simultaneously pressing Ctrl and right-clicking the mouse.

In the editor, hover your mouse cursor over an icon for a label that describes the feature. The following table describes some of the more advanced features available in the editor.

Icon Feature description


Paste content. The Paste menu item provides a way of pasting content if your browser security prevents you from pasting content from the clipboard. The Paste as plain text menu item provides a way of removing formatting from the pasted content and then inserting it into the document. In both cases, use the keyboard to paste the content into the dialog and then click OK to insert it into the page.

Insert table

Insert a new table. Specify columns, rows, and other table properties.
  • You can resize columns by dragging the column borders or by using the Column > Column Width menu option. You can resize a cell in the column by using the Cell > Cell Properties menu option.
  • Use table headers to help keep the table organized.
  • To fill the page, set the table width to 99%.
  • To delete a table, right-click it and select Delete Table.
  • To sort the order of items in a table, right-click it and select Sort Table. From here, you can sort all rows in the table, except for header cells.

Insert image

Insert an image. Browse for an image on your computer, select an image that you already uploaded, or enter the URL for an image on the web. For more information, see the Adding an image topic. In some applications, you can paste an image instead of inserting it.

Note: This function differs across applications. In most applications, for example, it is not possible to upload an image from your computer, paste an image, nor use an attached image that you already uploaded. Those abilities are supported in Blogs, Forums, and Wikis only. Moreover, pasting an image is supported in the Chrome, Firefox, and Safari browsers only; it is not supported in Internet Explorer. For more information, see Adding an image.

Permanent pen

Change the color of the text font, by using the Permanent Pen icon.

  • The Permanent Pen function is available in the toolbar.
  • When you click the Permanent Pen icon and begin typing, the input defaults to Arial bold font; font size 12 and font color red.
  • To disable the Permanent Pen function, click the Permanent Pen icon again.
  • You can click anywhere in the text field to use the Permanent Pen function.
  • To change the text style while Permanent Pen is enabled, click anywhere in the text field to open the Permanent Pen dialog. You can then change the font type, size, color, and style.

Insert link

Insert or edit a link. You can link to a file, URL, wiki page, wiki attachment, or Document Bookmark.

  • This function differs across applications. For example, it is possible to link to a wiki page or attachment in Wikis but not in Activities, Blogs, Profiles, or Forums.
  • You can link to a file only if the Files application is enabled.
  • You can link to a file only from within a Community. For example, to insert a file link in a wiki page, the wiki must be owned by a community.
  • When you link to a file, it is shared with the current community.
  • If the community has a library, you can link to a library file.

Insert a Document Bookmark

Insert a Document Bookmark to create a marker in the current document that you can link to from another location in the document

Insert IFrame

Insert an iFrame or edit an existing iFrame. Use an iFrame to embed content such as webpages or videos within your wiki page or blog entry. For more information, see theInserting an iFrame topic.
Note: This feature is available in Blogs, Forums, and Wikis only.

Insert Flash Move

Insert an Adobe Flash movie. For more information, see the Adding a video to your wiki page and Adding a video to your blog posting topics.
Note: This feature is available in Blogs, Forums, and Wikis only.

Insert page break

Insert a page break to control the layout of your posting.

Insert line break

Insert a line break to control how your text is formatted.

Insert special character

Insert special characters and symbols, such as currency symbols.

Insert block quote

Insert a block quote to indent a whole section of text in a posting.

Insert emoticon

Insert an emoticon to animate your posts with small graphics that convey feelings.

Show blocks

Display the formatting in the post, entry, or topic that you are editing.

Remove format

Remove formatting such as fonts, colors, bold, or italics.