How can mail rules help me organize my incoming mail?

Mail rules help you direct the flow of your incoming mail by choosing actions to take based on conditions that you specify.

About this task

Here are a few examples of how mail rules can help you but there are many variations possible:
  • Copy all mail received from a particular sender to a folder.
  • Copy mail flagged as High priority to a folder called Urgent.
  • Delete all messages received from a particular internet domain.
  • Move mail from a particular sender that you never want to read to a junk folder.
Mail rules that you create in HCL Notes® or HCL iNotes® carry over to HCL Verse and vice versa. To create a mail rule:
  1. Select Mail and Calendar Settings > Mail > Mail Rules.
  2. Click New Rule
  3. Enter a name for the rule.
  4. Select at least one condition for the rule and any exceptions.
  5. Select at least one action to take on messages that meet the condition.
  6. Click Save.


You can disable, edit, or delete rules.