Report folder permissions
The IBM® Cognos® report packages that you install on the IBM Cognos system contain the report specifications for the HCL applications, which are organized into folders. For example, the Interact Reports folder is the folder for Interact, and the reports specifications are in the Interact Reports folder on the IBM Cognos system.
For Campaign, eMessage, and Interact, you can configure permissions for groups of reports based on the folder structure in which they are physically stored on the IBM Cognos system.
Synchronizing with the IBM Cognos file directory
After reporting is installed, to make the HCL system aware of the report folders on the IBM Cognos system, you run the Sync Report Folder Permissions option on the Settings menu in the HCL interface. This option connects to the IBM Cognos system to determine which folders are present. It then creates an entry in the user permissions lists for the Campaign partitions. The entry, named Reports, appears in the permissions lists between the Logging and the System Tables entries. When you expand it, the report folder names are listed and now represent permissions.
The default setting for the new permissions is "not granted." Therefore, after you run the Sync Report Folder Permissions option, you must configure permissions for the report folders. Otherwise, no one has access to the IBM Cognos reports anymore.
Partitions and folder partitions
The folder synchronizing process retrieves the names of all the folders on the Cognos system, for all partitions. If you decide to configure report folder permissions for any partition, you must configure permissions for all partitions.