Rollups to the source program or project

When you add an invoice line item, you link it to a program or project through the Source Project or Program field. After the invoice is paid, HCL® Marketing Operations includes the invoice line item amount in the program or project budget. Depending on whether the invoice line item is a negative or positive number, HCL Marketing Operations adds or subtracts the amount on the Actual Total field on the source project or program Budget tab.

For example, if an invoice contains a line item of $75 that you associate with Project 1, the Actual Total field on the Project 1 Budget tab increases by $75 after the invoice is paid, signifying the amount of funds used in the budget.

If an invoice contains a line item of -$75 (indicating a credit) associated with Project 1, the Actual Total field on the Project 1 Budget tab decreases by $75 after the invoice is paid. If the Actual Total previously showed $200 (the total from all Paid invoices containing line items linked to Project 1), the Actual Total column, once the credit is rolls up to Project 1, shows $125, signifying the funds used so far for Project 1.