How can I export documents in a view into structured text files?

Structured text is ASCII text. Exporting from an HCL Notes® view to structured text creates a file containing the text of the documents, minus any rich-text attributes, as well as all data in document fields.

About this task

If you decide to use character codes, you can refer to the Character Map in Windows® for a list of character codes. Notes® will only use character codes, not the actual ASCII characters.

Exporting from a view does not remove documents from the view, but simply copies the data into a new file.

Perform the following steps:


  1. In a view, select the documents you want to export.
  2. Click File > Export.
  3. In the Export dialog box, click Structured Text in the Save as type list.
  4. In the File Name box, either create a new file by typing a name and extension, or replace data in an existing file with the exported data by selecting the file.
  5. Click Export.
  6. If you select a file that already exists in the directory, click Replace to overwrite that file, or Cancel to return to the Export dialog box so you can enter a new filename.
  7. Click All documents or Selected documents.
  8. Select a character set for the exported file -- either Default, International, or Unicode.
  9. Click Form-feed to have Notes® put a carriage return and line feed at the end of each field as a separator, or click Character code to have Notes® put a character of your choice at the end of each field.
  10. Under Word Wrap Within Documents, specify how many characters you want Notes® to fit on each line. The default is 75 characters.
  11. Click OK.