Synchronizing your Windows password with your Notes password

Although you can eliminate Notes® password prompts by using the Client Single Logon feature to synchronize your Windows® password with your Notes® password, the recommended way to eliminate Notes® password prompts is to use the Notes® shared login feature instead.

About this task

If you cannot use Notes® shared login, you can instead synchronize your Microsoft® Windows® password with your HCL Notes® password by selecting the custom feature Client Single Logon when you installed Notes®.

Note: If you use a Smartcard to log in to Notes®, or if your User ID is protected by multiple passwords, password synchronization with Windows® is not supported.

To install and enable single login

About this task

Procedure

  1. Check that you have installed the Client Single Logon feature by choosing File > Security > UserSecurity. The option Login to Notes® using your operating system login in Security Basics is enabled if you installed the single logon feature.
  2. If the single logon option is not enabled, exit Notes®, uninstall it, and then re-install, being sure to select Client Single Logon Feature in the Custom Setup dialog box.
  3. When the feature finishes installing, restart Notes® and change your Notes® password so it matches your Windows® password.
  4. When you have changed your Notes® password to match your Windows® password, exit Notes® and restart your computer. When prompted, log in to your computer using your Windows® password. When you launch Notes®, you should not be prompted for a password.

Results

Note: Once the single logon feature is installed on your computer, you can enable and disable it at any time.

To change your synchronized password

Procedure

When synchronization is enabled, you can change your synchronized password at any time. Whether you change your password through Windows® or through Notes®, the passwords synchronize so you can use the new password the next time you login to Windows® or Notes®. To change it through Windows®, refer to Windows® Help. You can change your synchronized password through Windows® only if your Windows® and Notes® passwords already match. Otherwise, you must change it through Notes®. To change it through Notes®, see Changing passwords.

To disable synchronization

Procedure

  1. Click File > Security > UserSecurity.
  2. Click Security Basics.
  3. Clear Login to Notes® using your operating system login under Your Login and Password Settings. You do not have to change your password. Once you disable the synchronization, you have to enter your password when you login to Notes®, rather than being able to open Notes® without entering a password.

    To enable synchronization again, check Login to Notes® using your operating system login, and make sure that your operating system and Notes® passwords are the same.

    Note: If Notes® imposes a password history requirement (choose File > Security > UserSecurity), click Security Basics, then click the Change Password button for information on your password history), then you may have to choose a new Notes® password. Notes® changes your operating system password to match.

Results

To completely remove the single logon feature you must uninstall Notes®. When you reinstall Notes®, do not install the Client Single Logon Feature.

Note: Password synchronization on the Macintosh can be performed using the Macintosh OS Keychain feature. For more information on this feature, see the Macintosh on-line help.

Updating synchronized passwords

About this task

Occasionally, if you have set up single log-on between Notes® and the operating system, and you are prompted to change your Notes® password, the change may fail. This is most likely because certain requirements, such as password quality or history settings, may be more rigorous for one password than the other. Notes® 8 checks password changes differently to minimize the chance that a password update will fail.

Now, when you are prompted to change your Notes® password:

Procedure

  1. Enter a new Notes® ID password. Notes® checks that the new password meets Domino® password requirements.
  2. Next, you are prompted to change the Windows® password. If the password does not meet Windows® password requirements, a message appears saying that the Windows® password change does not meet requirements and that you should check the minimum and maximum password length.
  3. Click OK. The User Security dialog box change password prompt re-appears.
  4. Enter a new password. If the new password meets Windows® password requirements, the Windows® password is changed and then the Notes® password is changed.

Results

Note: If the Windows® password failed, you can still proceed with the Notes® ID password change. However, you will receive a warning that your Notes® and Windows® passwords will not be synchronized. Click Ok to acknowledge the warning, and you will be able to change your Notes® password.