How to search

You can use search to find documents, text in a document, applications, and people. You can also set search preferences for type of search query syntax and scope of search.

Two types of search query syntax available for searching a view

Two types of search query syntax are available for multiple term searches:

  • Notes® style - is equivalent to enclosing the terms within quotation marks so that a search would return documents with an exact match of the words in the order they were entered in the search field.
  • Web style - The default, treats multiple terms as though the AND operator connects them. Documents returned would have all the terms but not necessarily in the order they were entered.

Search appears at the upper right of the toolbar and has the following features:

  • The three dots on the left of the Search drop-down menu indicate that the search bar is movable and draggable within the toolbar.
  • An icon representing the currently selected scope also displays in the left of the Search field.
  • Clicking the drop-down arrow activates the Scope drop-down menu, which allows you to pick a collection of content to search.
  • The Search field where you enter a search query initially displays a grey ghost text label indicating the current scope. If you set focus in the text field, the ghost text scope disappears.
  • As you begin typing a search query, a list containing previous searches starting with the entered characters unfurls.
  • A Recent Searches list displays along the left side of each results tab page showing recent search queries and their scopes. Both scope and search query are saved and displayed. The default number of recent searches displayed is 25. The list is sorted with most recent on top. Clicking the link or icon in the Recent Searches list will submit the search in the saved scope.
  • Web search engines enable you to launch a search from within Notes. Results are returned in the embedded browser or in your default browser, according to your Web Browser preferences.

Using Scopes

Scopes are the names of collections of searchable content. The default scope that initially displays will be the All scope of whichever tab page is currently open. For example, if your Mail tab is active, the All Mail scope would be visible and its name would display as ghost text in the Search entry field.

Clicking the triangle next to the Search icon opens the Search scope drop-down menu. In addition to the All Mail, All Calendar, and All Contacts scopes, you might see:

  • Web Search engines that return results on a tab page in Notes.
  • Search Domain -- search for applications or documents across your organization.
  • Find People -- find contact names or Internet email addresses.
  • Find Application -- find an application using a server catalog.