How can I create or edit Internet mail accounts manually using Contacts?

When you set up Internet mail, HCL Notes® creates at least one Account document for incoming (POP or IMAP) mail, and one for outgoing (SMTP) mail if you don't send your Internet mail through a Domino® server.

About this task

Tip: The easiest way to create an IMAP Online, POP, or SMTP account is to click Tools > Client Reconfiguration Wizard, and answer the questions Notes asks, letting Notes create or edit the documents in your Contacts automatically. Before using the wizard, make sure you are using the Online location. Optionally, you can create another location just for use with internet mail, and then use the wizard to help fill in the fields. The only type of Internet mail account you must create manually is IMAP Offline; the wizard creates only IMAP Online accounts.

The POP (or IMAP), and SMTP server addresses and your login name and password are assigned to you by your Internet Service Provider (ISP), unless your mail is on an Internet mail server internal to your organization. Make sure you have this information before proceeding.

To create an Internet mail account manually

Procedure

  1. Click the Open button and click Contacts (Notes Basic client users: Click the Contacts icon in the Bookmarks bar).
  2. Click the New button and click Account.
  3. Enter an account name (for example, Incoming POP mail) in the Account name field. You can use any name as long as the name is not used by another account and does not contain these characters:
       \ / : ; + = " | ? < > [ ] { }()
  4. Enter the Internet address of the ISP server, for example, pop.myisp.com, in the Account server name field.
  5. Enter your login name and password (assigned by your ISP) in the Login name and Password fields. POP and IMAP servers almost always require your login name and password. SMTP and newsgroup servers usually do not.
  6. Select a mail protocol for this account (POP, SMTP, IMAP Online or IMAP Offline) from the list in the Protocol field.
    Table 1. Account protocols

    Protocol

    Description

    POP

    Receives mail from the Internet server using POP or POP3.

    SMTP

    Sends mail to the Internet server. Usually a POP server will have an accompanying SMTP server.

    IMAP Offline

    Receives mail from the Internet server using IMAP. Copies mail messages from the Inbox on the IMAP server and stores them in the Inbox of Notes Mail (either local or server) listed in your Location document. You can either leave the original mail on the IMAP server, or automatically delete it from the server when Notes stores it locally.

    IMAP Online

    Provides direct access to your mail on the IMAP server without storing any mail locally. Uses a local proxy application to display mail and let you work with your mail as if it were Notes mail.

  7. Optional: Enable SSL (Secure Sockets Layer) if your Internet server supports it.
  8. Select the locations (Online, Home, and so on) from which you want to use the account or leave the asterisk (*) selected to use the account from all locations. For example, if your POP account is only available when you dial your ISP from home, select only the Home location that contains the Network Dialup location type.
  9. Optional: Click the Protocol Configuration or Advanced tabs to change protocol options.
    Note: It's not likely you will need to change a port number unless your Domino administrator tells you a server is using a new port and asks you to change it.
    Table 2. Changing protocol options

    Protocol

    Options

    POP

    Click the Protocol Configuration tab to delete all your messages from the POP server after you read them. The default (Yes) is to keep them on the server (for backup, or in case you want to access them from a different computer).

    IMAP Offline

    Click the Advanced tab:

    • Click Use Replication history when replicating (default is Yes)
    • Click Delete IMAP messages on server (default is No)
    • Specify the Maximum messages/articles to return (default is all)

    IMAP Online

    Click the Protocol Configuration tab:

    • Change the Sent folder name (default is Sent)
    • Change the Drafts folder name (default is Drafts)

      Click the Advanced tab:

    • Click Use Replication history when replicating (default is Yes)
    • Specify the Maximum messages/articles to return (default is all)
  10. Click Save and Close.
  11. Optional: Create a specific location where you will use this Internet mail account..
  12. Optional: If this account is for IMAP Online, you can open the document again and click the Open Proxy button to open the associated proxy application.

To edit an Internet mail account manually

About this task

You can edit your Internet password, login name, or phone information if your Internet mail account information changes, or if you entered incorrect information when Notes helped you set up accounts.

Procedure

  1. Click the Open button and click Contacts (Notes Basic client users: Click the Contacts icon in the Bookmarks bar).
  2. Click View > Advanced > Accounts.
  3. In the view, select the account you want to edit.
  4. Click the Edit button.
  5. Edit your password or login name, then click Save and Close.