How do I show people when I am available for meetings?

You can set your free time schedule, so people know the days and times that you are available for meetings.

About this task

Users who have access to your free time schedule can check your schedule to see when you are available when they schedule meetings. To set who has access to your free time schedule, see Who can view my schedule and free time information?


  1. Click File > Preferences, and then click Calendar and To Do.
  2. Click Scheduling.
  3. Select the appropriate time zone from the Time zone list. The default is Local time.
  4. Select the days of the week you are available, and then specify the hours you are available for each selected day.