License Tracking

License Tracking allows you to monitor the number of active Notes® users within a Domino® domain. The license tracking tool can create a report of sessions initiated with an enabled server by user ID and protocol during the tracking period.  As such, the tool creates a report of licenses in use for the tracked servers during the tracking interval. License Tracking is not supported in a hosted environment.

About this task

When License Tracking is turned on, client usage is tracked on each server and the data is temporarily stored in the file LICENSE.NCF. When a user authenticates with a server using the Notes® client, HTTP, IMAP, POP3, SMTP, or the LDAP protocol, the user's full canonical name, protocol, and time and date of access are collected. Once each day (at midnight), an administration request sends to the administration process, information regarding new users and information regarding users who have not accessed the server within the last 30 days. The administration process running on the administration server processes the request.

The Domino® User License Tracking database is created and resides on the administration server, not on all servers. The database is not created as soon as the License Tracking feature is enabled; instead, it is created when the administration process processes the first administration request to update the database. The administration process creates a new User License document in the Domino® User License Tracking database (USERLICENSES.NSF) for each new user reported in the administration request. Documents are updated with the new time and date for those users who already have a document in the Domino® User License Tracking database. If a user does not access any servers in the Domino® domain for one full year, the corresponding User License document is deleted from the Domino® User License Tracking database.

Daily updates to the database enable you to review this information at any time to obtain an up-to-date report on the MINIMAL number of ENTITLEMENTS needed for use (for the tracked servers and tracking interval).

Note: If a user is deleted from the Domino Directory, the corresponding document in the Domino User License Tracking database is deleted. If a user is renamed, the corresponding document is also renamed accordingly. Existing administration requests are used to maintain this user information. Consequently, the License Tracking does NOT produce a license compliance report as the total volume of needed entitlements/authorized users is not reported for the license period.

By default, administrators have Manager access to the Domino® User License Tracking database and users have no access.

The License Tracking document contains a unique identifier for each domain, and the domain name. The License Tracking document is updated once daily according to how you schedule the processing of daily administration requests, and as a result of that daily processing.

Enabling or disabling license tracking

About this task

Use this procedure to either enable or disable License Tracking.


  1. From the Domino® administrator, click the Configuration tab.
  2. Choose Server > Configurations.
  3. Select the server and click Edit Configuration.
  4. On the Basics tab, in the License Tracking field, click Disabled or Enabled.
  5. Click Save and Close.

Calculating user activity

About this task

Use this procedure to recalculate the number of active Notes [NRPC protocol] and/or iNotes/Domino Web Access [HTTP protocol] users in your domain. A document is created for each server in your domain, listing the number of Notes and HTTP users on each server.


  1. From the Domino® administrator, click the Files tab.
  2. Open the Domino® User License Tracking database.
  3. Choose Active Users > By Server, or choose All Users > By Server, and then click Recalculate Licenses.