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IBM® Domino 10.0.1 Documentation
Welcome to the IBM® Domino 10.0.1 Administrator Help.
Configuring
Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
Configuring users and servers
Topics in this section describe how to set up users and servers.
Policies
Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
Extending policy settings to IBM iNotes® and Notes® profile documents
You can customize the mail policy settings document and push new or customized settings to the profile document specified in the $Profiles field.

IBM® Domino 10.0.1 Documentation
Welcome to the IBM® Domino 10.0.1 Administrator Help.
- What's new in IBM® Domino® 10?
  Learn about all of the new features for administrators in IBM® Domino® 10.
- Overview
  Welcome to IBM® Domino® Administrator Help.
- Installing
  Use this documentation to install the IBM® Domino® server and subsequently deploy the IBM Notes® client.
- Planning
  Use this topic as an overview of planning task.
- Configuring
  Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
  - Configuring a network
    This section presents the planning concepts and setup procedures necessary for a successful IBM® Domino® deployment over a network. It provides information on network protocols from a Domino perspective but does not attempt to provide general network information.
  - Configuring users and servers
    Topics in this section describe how to set up users and servers.
    - Understanding the Server document
      The Server document is set up when you register a server. It contains many of the settings that define how your server operates.
    - Policies
      Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
      - Organizational and explicit policies
        There are two types of policies: organizational and explicit. Understanding the differences between the types helps you plan the implementation.
      - Understanding policy hierarchy and effective policy
        The effective policy for a user is a set of derived policy settings that are dynamically calculated at the time the policy is executed. The field values in an effective policy can originate from many different policy settings documents associated with the policy documents that apply to the user. Users may have a combination of policy settings that include values set at their OU level, values set with an explicit policy -- including values assigned to groups the user is a member of -- and settings inherited from a parent policy. The resolution of those settings determines the effective policy for each user.
      - Assigning dynamic policies
        Before you register and set up users, plan and create policies. Then, during user registration, assign the policies.
      - Understanding the How to Apply setting for a policy
        The policy settings documents contain a How to Apply setting that enables you to uniformly control how and when users can modify the individual field values in these documents and when the field values cannot be modified by end users. The How to Apply feature provides a central location, the policy settings document, from which you can set, and optionally, lock down policy settings. This feature is especially useful for implementing company procedures and increasing security. The How to Apply setting is available in all policy settings documents.
      - Assigning NOTES.INI or location document settings using a desktop policy
        Assign custom NOTES.INI settings or Locations settings using the Custom Settings tab of the Desktop Settings document.
      - Assigning Eclipse preference settings using a desktop policy
        You can use a Desktop Settings document to add or remove Eclipse preferences used by Notes® or other Expeditor client application such as Symphony®.
      - Configuring administrative settings for deploying Eclipse-based plug-ins
        You can centrally control various aspects of the Eclipse-based plug-ins that you deploy to IBM® Notes® and non-Notes users. For example, you can control server name and address as well as authentication type for embedded or stand-alone IBM Connections clients.
      - Extending policy settings to IBM iNotes® and Notes® profile documents
        You can customize the mail policy settings document and push new or customized settings to the profile document specified in the $Profiles field.
      - Creating policies
        Creating a policy is a two-step process. If you create an organizational policy, it automatically applies when you register users. If you create an explicit policy, you assign it manually during user registration, in the Person document or by using the Policy Assignment tool.
      - Managing policies
        To manage policies, you can perform any of the tasks listed in the related topics.
    - Defining default settings for Notes® user registration
      Before you register new Notes® users, you can specify default settings that apply to all users. Default settings simplify user registration and ensure user settings consistency. You can define many default settings, such as what mail server users have or what certifier ID to use for user registration. You can also specify a default workstation execution control list (ECL) to protect data from unauthorized workstation access.
    - Managing users
      The Administration Process helps you manage users by automating many of the associated administrative tasks. For example, if you rename a user, the Administration Process automates changing the name throughout databases in the Notes® domain by generating and carrying out a series of requests, which are posted in the Administration Requests database.
    - Using groups
      Groups are lists of users, groups, and servers that have common traits. They are useful for mailing lists and access control lists. Using groups can simplify administration tasks.
    - Replicas
      You can make a database available to users in different locations, on different networks, or in different time zones, by creating replicas of the database.
    - Domain Search
      Notes® client and Web users can use Domain Search to search an entire Domino® domain for database documents, files, and attachments that match a search query.
    - Calendars and scheduling
      The calendar and scheduling features allow users to check the free time of other users, schedule meetings with them, and reserve resources, such as conference rooms and equipment.
    - Configuring Widgets and Live Text
      Widgets and Live Text enables end users to see and act on Live Text in supported documents, including IBM® Notes® mail, using XML extensions (widgets) created specifically for their use.
  - Editing the NOTES.INI file
    You should rarely, if ever, need to modify a server's or client's NOTES.INI file. The NOTES.INI file contains many settings that Domino® and Notes® rely on to work properly. An accidental or incorrect change may cause Domino or Notes to run unpredictably. Therefore, you should edit the NOTES.INI file only if special circumstances occur or if IBM® Support Services recommends that you do so.
  - Configuring directory services
    This section describes how to plan, set up, and use IBM® Domino® directory services.
  - Configuring messaging
    This section provides an overview of messaging and describes how to set up mail routing, how to set up and customize mail servers, and how to track mail.
  - Configuring iNotes®
    IBM® iNotes® (previously IBM Domino® Web Access) provides IBM Notes® users with browser-based access to Notes mail and to Notes calendar and scheduling features. Administrators specify mail policy and security policy settings as well as notes.ini file settings to complete the full implementation of IBM iNotes.
  - Configuring Web servers
    This section describes how to set up the IBM® Domino® Web server, the Domino Web Navigator, and other Web servers such as IBM HTTP.
  - Setting up a cluster
    Setting up a cluster includes the tasks of creating and verifying that it is working correctly, and then setting up user access, mail, replications, size quotas, directory assistance, roaming, web navigation, and use of a private LAN in the cluster.
- Securing
  This section describes IBM® Domino® security features, including execution control lists, IDs, and SSL.
- Administering
  This documentation provides information about the administration tools for managing and monitoring IBM Domino® servers and databases.
- Tuning
  Use this information to improve IBM® Domino® server, Domino Web server, and messaging performance through the use of resource balancing and activity trends, Server.Load commands, advanced database properties, cluster statistics, and the Server Health Monitor.
- Troubleshooting
  This section describes how to find and solve problems with IBM® Domino® server and Administrator client.
- Glossary

Extending policy settings to IBM iNotes® and Notes® profile documents

You can customize the mail policy settings document and push new or customized settings to the profile document specified in the $Profiles field.

About this task

The mail policy settings document includes the field $Profiles, which contains a list of pairs. Each pair is comprised of a prefix and a profile document name delimited by a colon. For example, $DWA:inotesprofile indicates that any field with the prefix $DWA will be pushed to the iNotes® profile document for any user to whom that mail policy setting document applies.

The IBM iNotes® profile document also contains the field $FieldsSetByPolicy, which indicates the fields that have been modified by applying a policy and not by a user action.

There is no change to the way the mail policy settings document is applied to users.

To view an example, from Domino® Designer open the form Policy Settings\Mail Settings and then the subform $DWAMailPolicy. Open the $Profiles field:Default Value, you will see the pair

"$DWA:inotesprofile":"$DOLS:dolsofflineconfiguration"

where $DWA is the prefix and inotesprofile is the profile document. In this example, the prefix and profile pair indicate that all fields on the policy settings document with the prefix $DWA get pushed to the inotesprofile document for the user, and all fields with the prefix $DOLS get pushed to the dolsofflineconfiguration document for the user.

For an example of an individual setting that is pushed to users, open Domino® Designer and look at any field on the iNotes tab(s) of the mail policy settings document. All fields begin with a prefix of either $DWA or $DOLS. Any field on the mail policy settings document that has a corresponding $UP field and does not have a $DWA or $DOLS prefix will be pushed to the users' calendar profile document by default.

Note: The $DWA and$DOLS fields require a $UP field to specify how and when the setting should be pushed down, just as all of the other fields do.

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