Copying a new database to a server

About this task

Plan the deployment of new databases before you copy them to a server. Tasks to plan with your server administrator include:

  • Set up Server documents in the Domino® Directory, including a Mail-In Database document if the database is designed to receive mail.
  • Make sure that users and other servers are listed in the server's access control list.
  • Group related databases in subdirectories rather than copy them to the root directory so that users can find related databases more easily. This grouping also helps administrators to replicate "like" databases, because Connection documents let you replicate according to directory.

For more information on replication and server documents, see Domino® Administrator Help.

To copy a new database to a server


  1. Make sure that you have Manager access in the database ACL or the "Create new databases" privilege in the Server Access section of the Server Document in the Domino® Directory.
  2. Select the database icon from your bookmarks page. Choose File - Application - Properties, click the Design tab, and make sure that "Show in 'Open Database' dialog" is selected.

  3. Choose File - Application - New Copy.

  4. Next to Server, click the arrow to display a list of servers. Then select the server on which you want to place the copy.
  5. Next to Title, enter a title for the database. The database icon and the Open Database dialog box display this title.
  6. Next to File Name, enter the path and file name of the database. Limit the file name to eight characters plus the NSF extension.
  7. Choose one:
    • "Database design and documents" to copy the database design and all documents.
    • "Database design only" if you do not want to copy any pre-existing documents.
  8. Optional: Optional steps:
    • Choose "Access Control List" to copy the ACL.
    • Select "Create Full Text index" to create a full-text index on the new copy.
    • Choose Encryption to encrypt the new copy of the database.
    • To allow a database to grow beyond the default 1GB limit, click "Size Limit," select a size, and click OK. This option applies only to Release 4 format databases.
      Note: The maximum size for a Release 4 database is 4GB. The maximum size for Release 5 and later databases is 64GB on Windows and UNIX.


For more information on encryption, see Notes® and Domino® encryption .