Integrating Connections Content Manager libraries with IBM® Docs

If the IBM® Docs application is deployed, IBM® Docs integrates with the Connections Content Manager (CCM) library app to add new features and to enable co-editing of library document files.

The library interface changes if IBM® Docs is deployed. First, new radio buttons are added to the main library page for creating documents, presentations, and spreadsheets directly from within a library. For more information, see Adding files to a library. In addition, a new Edit in Docs button is displayed for document files, use this button to edit library files with the IBM® Docs editor. For more information, see Editing files.

The following are labeled as IBM® Docs files:
  • Files that you create in IBM® Docs
  • Files that you access by using the Edit in Docs button
    Note: When you convert an existing file into an IBM® Docs file with Edit in Docs, it cannot be converted back into a non-IBM Docs file.
IBM Docs files also have a different icon compared to non-IBM Docs files. If a file is an IBM® Docs file, anyone with Edit permission on that file can open the file for editing within IBM® Docs, even if the file is checked out by another user. For more information, see Sharing library files and folders.

Changes that are made to files within IBM® Docs must be published before they appear when you download and view the file within the IBM® File Viewer. The user that checks out a file can publish changes that are made in IBM® Docs by using the Save button within the IBM® Docs editor. Changes that are made to IBM® Docs files are also automatically published when you use Check In or Submit for Review.

Linked libraries also support IBM® Docs. However, to use IBM® Docs features within a linked library, the library must reside on the FileNet server as used by libraries on your IBM® Connections Content manager installation.
Note: Uploading new versions and restoring previous versions is not supported for IBM® Docs files.