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Using Sametime Meetings Add-in for Microsoft Outlook
The outlook add-in gives the user the ability to choose an existing room, create and edit a meeting room, or add an instant room to a Sametime meeting.
Choosing an existing room
The choosing an existing room option allows users to select one of the existing meeting rooms in the task pane.

Using Sametime Meetings Add-in for Microsoft Outlook
The outlook add-in gives the user the ability to choose an existing room, create and edit a meeting room, or add an instant room to a Sametime meeting.
- Welcome/Login screen
  Add people to your contact list, give them nicknames, and organize them into groups.
- Choosing an existing room
  The choosing an existing room option allows users to select one of the existing meeting rooms in the task pane.
- Creating a new room
  The creating a new room option allows users to create a new meeting room in the task pane.
- Editing a room
  The editing a meeting room option allows users to edit all available options in the meeting room.
- Instant room
  The instant room option instantly adds room details to the Outlook meeting.
- Displaying the Support screen
  The support screen provides a URL link to where the user can get support for add-in usage and logging functionality.
- Displaying the About screen
  An about screen or dialog is available within the add-in task pane and, the user can access it after starting any action that opens a task pane or dialog. The user can access the about screen whether the user is signed in or not. It contains the add-in version information and copyright notices.
- Settings
  A settings screen will provide a central place for the user to modify settings related to the add-in.

Choosing an existing room

The choosing an existing room option allows users to select one of the existing meeting rooms in the task pane.

To choose and existing room:

Click the Select Room option.
A task-pane opens for the user to select one of the existing meeting rooms.
When selected, the task pane closes, and the room information updates to the Outlook meeting.
When the user adds a Sametime room to an Outlook meeting, the room URL updates into the Location field and, the room details (Name, Description, URL, Password, dial-in numbers) will add to the email body as text.

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