Using Basic Notes® user registration with the Domino® Administrator

Perform Basic user registration to assign users basic settings, such as a name and password, and to add users to existing groups. If you want to assign advanced and/or specific settings to a user, such as giving users alternate names, use Advanced user registration.

About this task

To modify user settings after you add the user to the User Registration Queue, select the user from the queue and then make your changes. To modify certain settings for multiple users at once, select the names in the queue and then make changes.

When adding users, user names can consist of uppercase and lowercase alpha characters (A - Z), numbers (0 - 9), and the ampersand (&), dash (-), dot (.), space ( ) , and underscore (_).


  1. Make sure you have the following before you begin registration using theDomino Administrator:
    • Access to the certifier ID and its password, if you are not using the Domino® server-based certification authority (CA) and are using the Domino® Administrator.
    • Access to the Domino® Directory from the computer you work on.
    • Editor access or Author access with Create Documents and the UserCreator role in the Domino® Directory on the registration server.
    • Create new databases access on the mail server if you plan to create user mail files during registration.
    • Access to the certification log (CERTLOG.NSF) on the registration server.
  2. From the Domino® Administrator click the People & Groups tab.
  3. From the Servers pane, choose the server to work from.
  4. Select Domino Directories, and then click People.
  5. From the Tools pane, click People > Register. Enter the password for the certifier that you are currently using.
    Note: While registering a user, you can specify whether you want to register the user with the server-based CA, or with a certifier ID and password. This selection is made on the ID Info panel in advanced user registration.
  6. Click Registration Server and then select the server that registers all new users, or accept the default, and then click OK. If you have not defined a registration server in Administration Preferences, the server is one of these by default:
    • The local server if it contains a Domino® Directory
    • The server specified in NewRegServer setting of the NOTES.INI file
    • The administration server
  7. Enter a first name, middle name (if necessary), and last name. The user's Short name and Internet address are automatically generated. To change the Short name or Internet address, click the appropriate space and enter the new text.
  8. Enter the password for the user ID. Criteria for this password is based on the level set in the Password Quality Scale in the Password Options dialog box. The password you specify must correspond with the password quality that you select in Password Options.
  9. Optional: To assign a policy to this user, select one from the Explicit policy list.
  10. Optional: Click the Policy Synopsis button to see an overview of this user's effective policies.
  11. Optional: To enable Domino® server roaming capability for this user, click the Enable roaming for this person check box. When the user is registered, the default roaming settings are applied.
  12. Click the green check mark. The user name appears in the Registration status view (the user registration queue). Or click the red X to clear all fields and start over.
  13. Click Register, and then click OK.
    Note: You can add a user to a group during user registration as follows.
  14. Click Advanced, and then click Groups.
  15. Choose the group to which you are adding the user, and then click Add.
  16. Continue the registration process as usual.