Collecting detailed information from user calendars

You can make detail information from users' calendars available to other users. When you set up this feature, you specify which calendar details are made available for viewing by other users.

About this task

The detail information that displays in the dialog box is less detailed than the information that is made available when a user chooses to allow others to view their calendar entries. The detail information is stored in the Freetime database, BUSYTIME.NSF for nonclustered servers, or CLUBUSY.NSF for clustered servers. To limit growth of this database, do not enable the server to collect this data. You can enable or disable this feature across the entire IBM® Domino® domain from the server's Configuration Settings document.


  1. From the Domino® Administrator, click the Configuration tab.
  2. Choose Server > Configurations.
  3. Select the * [All Servers] Configuration Settings document, and click Edit Configuration.
  4. On the Basics tab, click the check box Use these settings as the default settings for all servers. This check box must by selected to display the field Extract calendar details.
  5. Select the Extract calendar details check box to enable the feature.
  6. Choose any of these calendar details to extract:
    • Categories -- Allows other users to see if the event has been assigned one or more categories. For example, an event can be categorized as a Project, indicating that it is project-related, or an event that involves travel could be categorized as "Vacation" if it is a personal vacation, or it could be categorized as "Travel" and "Project" if it is project-related business travel.
    • Appointment type -- Allows other users to see whether the scheduled time is a meeting, appointment, all day event, anniversary, or reminder.
    • Categories -- Allows users to see which of these categories applies to the meeting: Holiday, Vacation, Projects, Clients, Phone Calls, or Travel. A meeting may have more than one category assigned to it.
    • Chair -- Allows other users to see who will chair the meeting
    • Location -- Allows other users to see the site location of the meeting
    • Room -- Allows other users to see the name or other identifier for the room
  7. Click Save and Close.