Desktop policy settings supported in iNotes

When applied to a user, these desktop policy settings lock down the associated user preferences in HCL iNotes®. Any existing policies previously assigned to iNotes users are enforced.

Table 1. Desktop policy settings supported in iNotes

Setting and tab

Description

Preferences - Miscellaneous tab

Right double-click closes window

Enable this setting if you want to allow the user to close the current HCL Notes® window by double right-clicking the mouse. The setting applies only to Microsoft Windows.

Preferences - Mail tab

Mark documents read when opened in preview pane

Enable this setting if you want to mark a document "Read' after it opens in a preview pane. Previewing allows a user to see part of a document's contents without having to open the actual document. The preview pane is a separate frame that opens in the current view.

Save sent mail

Enable this setting to always save a copy of the user's sent mail messages in their Sent folder.

Sign sent mail

Enable this setting if you want all user mail messages digitally signed before they are sent to other iNotes users or to users over the Internet. Digital signatures are the computerized equivalent of a handwritten signature, but they are much harder to forge. In iNotes, a digital signature is created with the user's private key and then verified with the user's public key.

Encrypt sent mail

Enable this setting if you want all user mail messages encrypted before they are sent to other iNotes users or to users over the Internet.

Show a Popup

Enable this setting if you want a dialog box to display when a user has new mail messages.

Play a Sound

Enable this setting if you want a sound to play when a user receives a new mail message.

Mail checking interval

Type the number of minutes to set the interval at which iNotes checks for new messages.

Preferences - Internet tab

Internet mail format

Specify the Internet mail format to be used for sending messages via the Internet. Choose one:

  • HTML only - E-mail recipients with Internet-style addresses receive HTML formatted text and graphics. Notes Rich Text would need to be converted to MIME when sent over SMTP and this conversion causes a loss of fidelity if the user's default mail form is set to Rich Text Format. Recipients receive HTML e-mail if they can read it. If their e-mail program does not support MIME, then they will receive a plain text message.
  • Plain Text only - Mail recipients with Internet-style addresses receive plain text. This is the safest option to use if you are unsure whether recipients of your users' mail use a mail program that can read HTML formatted messages or Rich Text Format messages.
  • HTML and Plain Text - When users send mail to mail recipients who use mail programs that support MIME, those mail recipients receive HTML formatted mail. Mail recipients who have mail programs that do not support MIME, will receive plain text. This option is the most versatile.
  • Prompt when sending - Users are prompted to specify a format each time they send an Internet mail message.

Prefix each line with

Specify a character to use as a line prefix.

Wrap lines at

Specify the number of characters that comprise the default line length.