Update sharing settings for library files and folders to control how community members
access them. To view the current sharing status, click the Sharing tab on the
summary page for the file or folder.
About this task
By default, an uploaded file is shared with people who have access to the library or folder
where the file is uploaded. You can change the default access for a file or folder by sharing it
explicitly with others.To set the default sharing settings for a library ask your administrator
to enable the Change sharing on Library settings
feature.
Procedure
To update sharing settings for a library file or folder,
complete the following steps.
-
Open the library that contains the file or folder for which you want to update settings.
- Complete one of the following steps:
- To change settings for a file, click the name of the file that you want to share, and select .
- To change settings for a folder, click More next
to the folder that you want to share and then click Share.
-
To update sharing settings for:
- Specific individuals, ensure that a Member is selected from the
Share with list, and then enter one or more names in the text field provided.
- A group, select a Group from the Share with
list, and then enter the name of the group in the field provided.
- All community members, select Community Members from the
Share with list, select the access level that you want members to have, and
click Add.
- Everyone, including non-community members, select
Everyone (public) from the Share with list, ensure
that the appropriate access level is showing, and click Add.
Note: This option
is only available for public communities.
- A library, select the Sharing tab on the library level, and select
Change sharing on Library settings. You can then use the library edit mode of
the app to change sharing settings at the library level.
Note: If you do not see the
Sharing control on an individual library, ask your administrator to enable
it.
-
Click OK to save your changes.