Libraries and the Activity Stream

A library sends events from documents in the library to the Activity Stream.

For a document event to appear in a user's Activity Stream, the user must have access to the library or FileNet Teamspace. The user must also have access to the document that generated the event. For more information, see Configuring collaborative features in FileNet.

Only events visible to the entire community appear on the recent updates tab within a Community. For example, requests to review drafts do not show on the community recent updates because they are only visible to draft reviewers. Instead, these events display on the user's home page for users who are involved with the review. The recent updates tab within an embedded application shows events that are targeted to the user only. For example, if a user is a draft reviewer, they see draft review events in the recent updates tab of the embedded application for that document. However, the user does not see other events unless they were following the community or document when the event occurred.

Note: Events are displayed to the followers of a person only if the document mentioned in the event is a public document.

The following table shows which events display in the Activity Stream and who sees the event.

Document event Who sees the event in their Activity Stream

upload file

  • Followers of the Community
  • Followers of the person
  • Followers of the document

publish draft

  • Followers of the Community
  • Followers of the person
  • Followers of the document

create comment on a draft

  • Draft owner
  • Reviewers

update comment on a draft

  • Draft owner
  • Reviewers

draft approved and published

  • Followers of the Community
  • Followers of the person
  • Followers of the document

draft cancelled

Draft owner

rejection accepted

Draft owner

review requested

Requested reviewers

review required

Required reviewers

submit a draft for review

Draft owner

individual reviewer approves

  • Draft owner
  • Reviewers

reviewer vote not needed

Reviewers with canceled tasks

individual reviewer rejects

  • Draft owner
  • Reviewers

vote changed from reject to approve

  • Draft owner
  • Reviewers

vote changed from approve to reject

  • Draft owner
  • Reviewers

comment on a file

  • All followers of the Community
  • Followers of the person
  • Followers of the document

update comment on a file

  • All followers of the Community
  • Followers of the person
  • Followers of the document

like a file

  • All followers of the Community
  • Followers of the person
  • Followers of the document
Note: For "review requested" and "review required", only reviewers who are individually named as reviewers receive a notification. If Community owners are used for review without being named, they do not receive notifications. Therefore, if users want to ensure that Community owners get a review request, they must be added individually as a reviewer when submitting the document for review. To add reviewers when submitting a document for review, the Community owner must first enable this option by editing the library widget settings.