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Integrating with other products
You can integrate HCL Connections applications with other products and features.
Using the HCL Connections desktop plug-ins for Microsoft™ Windows™
Use this plug-in to upload and work with files in IBM® Connections from Microsoft™ Windows™ Explorer and Microsoft Office.
Getting started with sync
Use file sync to keep local files in your My Drive folder in sync with copies of those files on the server.
Managing versions for synced files
Understand how versions are created. View and retrieve earlier versions of a file.

Integrating with other products
You can integrate HCL Connections applications with other products and features.
- Connections Engagement Center
  Connections Engagement Center provides the corporate office, management, and workforce with a single user experience for all communications, as well as a state of the art enterprise social collaboration features and the possibility of adding custom applications. All this runs at the office and on all mobile devices, so the entire workforce – from CEO to intern – can access this most valuable tool regardless of where they are, what their role is, or what devices they prefer.
- Installing integration plug-ins for HCL Connections
  Access and update your Connections content from other applications.
- Using the HCL Connections desktop plug-ins for Microsoft™ Windows™
  Use this plug-in to upload and work with files in IBM® Connections from Microsoft™ Windows™ Explorer and Microsoft Office.
  - Managing HCL Connections files from Windows Explorer
    Manage your Connections files from Windows™ Explorer.
  - Uploading and sharing files
    Add files to the Files application so that you can store them or share them with others.
  - Editing properties for a file or folder
    You can pin, follow, or recommend a file or folder from the properties panel.
  - Publishing local drafts
    Publish updates to your files from Explorer or from the Drafts monitor.
  - Getting started with sync
    Use file sync to keep local files in your My Drive folder in sync with copies of those files on the server.
    - Scenario: Collaborating on a document using automatic sync
      Nancy Smith is a project manager for Greenwell, a fast-growing corporate event planning service. She creates a customer proposal that multiple people, including people outside of Greenwell, must access and edit. Some people are working from a laptop, others are working on the same file locally from their desktop system. Sync is used by the people who work offline. The automated file sync eliminates the stress of having to download the latest version of the file.
    - Adding a file or folder to My Drive
      Add a file or folder from your desktop to your My Drive folder so updates made to the content are applied automatically.
    - Suspending or stopping sync
      You can suspend sync temporarily, turn off syncing for My Drive, or disconnect from a site altogether.
    - Viewing and resolving sync issues
      When sync issues arise between files in your local folder and files on the server, you can resolve the issues from the Sync issues dialog.
    - Managing versions for synced files
      Understand how versions are created. View and retrieve earlier versions of a file.
    - Managing synced files from the Files application
      When file sync is enabled for your Connections deployment, you can view and manage files that you added locally to your My Drive folder from the My Drive folder in the Files application. Or, you can add files from the Files application to My Drive and be able to access them from your local My Drive folder.
  - Working with libraries
    Libraries support the FileNet Document Management capabilities to provide community members document management capabilities to upload, manage, organize, and collaborate on community files. A community can contain multiple libraries.
- Using file sync for HCL Connections for Mac
  Use HCL Connections for Mac to keep local files in sync with copies of those files on the server.
- Using the Connections plug-in for Microsoft Office and Outlook
  Use the plug-ins to share files and information between Microsoft™ Windows™ applications and HCL Connections or HCL Connections Cloud.
- Using plug-ins from HCL Connections with other products
  Get help using the plug-ins that integrate the capabilities of HCL Connections with other products.
- Sharing HCL Connections Files in Slack
  Allow users in Slack to open an HCL Connections file picker, select a file, and share a link to that file in a Slack channel or a direct message.

Managing versions for synced files

Understand how versions are created. View and retrieve earlier versions of a file.

About this task

When you initially upload a file for syncing you create a first version. After that, versions are created following these rules:

When sync uploads a change and the file was previously changed by the same editor a new version is not created.
When sync uploads a change and the file was previously changed by a different editor a new version is created.
When sync uploads a change and it detects that the server file was already updated a new version is created and the version is marked as a conflict.

View versions by right-clicking a file and choosing HCL Connections > View previous versions. You can see information including the version number, when it was updated, and the person who made the updates. You can restore a previous version to make it the latest version. A new version is generated if you restore a file from an older version, or click Upload new version to upload a new version of the file.

Procedure

Do any of the following to work with file versions.

Right-click a version that is not the current version and choose Delete to permanently remove the version.
Right-click a version that is not the current version and choose Restore to make that version the current version.
Right-click a version that is not the current version and choose Download this version to open the version in an editor.
If you edit a previous version and save the file, you are prompted to overwrite the most recent version of the file, merge your changes, or rename the file and save it as a new file.

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